Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Indent and Justify Command.

Indent and Justify Command

by Allen Wyatt
(last updated November 22, 2016)

5

WordPerfect has a command, F4, which indents a paragraph from the left margin and justifies it. Some folks would like to see such a command in Word, but there is no single command that will perform this operation. You can indent a paragraph by pressing Ctrl+M (indents the left margin to the next tab stop) and you can justify it by pressing Ctrl+J (makes sure the text extends all the way from the left to the right margin). This two-step approach to the desired formatting is the best one can do, without creating a macro to combine the two steps.

There is one advantage to doing this formatting in Word over doing it in WordPerfect, however. In WordPerfect you need to select the entire paragraph before pressing F4, but in Word you only need to make sure that the insertion point is within the paragraph you want to format.

An even better approach in Word is to create a style that defines how you want the formatted paragraph to appear. Simply follow the steps for creating a style (as described in other issues of WordTips) and make sure that the style has the desired indents, justification, line spacing, font size, etc. Then, you can apply all these attributes in one simple step by applying the style to the paragraph.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9450) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Indent and Justify Command.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 0 + 6?

2016-11-22 11:04:35

John Leslie

When using Word, occasionally a short page of code appears and then vanishes. I have been unable to eliminate it (I've used repair to no avail.) The code doesn't seem to affect anything but I'm sure it was not the developer's intention to send a few lines of code flying through the air.

Any suggestions?

P.S. I'm a fan ... for more years than you'll guess.


2016-11-22 08:27:16

Laura

WordPerfect is far superior in so many ways. Much more user friendly as well. My WordPerfect is F7 not F4 for indenting/justifying paragraph. Styles in Word is very cumbersome and messy to use in my opinion. Very time consuming when several people have had their hands in the document as well. WP can just search for codes and remove/replace.


2016-11-22 07:38:51

Jeff Chimovitz

This was a particularly helpful tip. It shows the strength of styles


2013-12-23 11:57:39

Marilyn Paik

WordPerfect is far superior to Word in so many ways. As to the indent, you do not have to select a paragraph, you merely place the cursor at the beginning of the text you want to indent. If you want to indent both ways, all you have to do is press SHIFT-F4 and that indents a paragraph both right and left, something that in Word takes several steps.


2013-12-23 10:42:14

Marilyn

I believe the "F4" reference should be to "F7" in WordPerfect. Using CTRL+F7 results in a left and right indent for the selected or following text.


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