Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Comparing Document Versions.

Comparing Document Versions

Written by Allen Wyatt (last updated April 9, 2022)

Word includes a tool that allows you to compare two documents to each other. The document in memory is marked with revision marks to indicate the changes from the document on disk. You perform a comparison in this manner:

Display the Review tab of the ribbon.
Click the Compare tool and then choose Compare. Word displays the Compare Documents dialog box.
Click the More button, if it is available. (See Figure 1.)

Figure 1. The Compare Documents dialog box.

At the top-left of the dialog box, click the file-folder icon to select your first file.
At the top-right of the dialog box, click the file-folder icon to select your second file.
Change the comparison settings, if desired.
Click OK.

When the comparison is done, Word shows the original documents and the compared document, which contains revision marks (using familiar Track Changes markup) to indicate what has changed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9296) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Comparing Document Versions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Sorting Data on Protected Worksheets

Protect a worksheet and you limit exactly what can be done with the data in the worksheet. One of the things that could ...

Discover More

Jumping To a Comment

Got a document with lots of comments in it? You can navigate from comment to comment with ease by using the Go To tab of ...

Discover More

Printing a Screen without the Print Screen Key

The Print Screen key is a handy way to grab a screen shot. What if your keyboard doesn't physically have such a key, ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (ribbon)

Creating a Transcription

In many offices, it is necessary to covert audio files (such as meeting recordings) into text. Some versions of Word have ...

Discover More

Finding Related Words

One part of the grammar tools provided with Word is a thesaurus that helps you find all sorts of word variations. One ...

Discover More

Displaying Quick Document Statistics

Need to see how many pages, words, paragraphs, or lines are in your document? Word makes it easy to retrieve such ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is three more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.