Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding Fields.

Finding Fields

by Allen Wyatt
(last updated February 28, 2015)

2

There may be times when you are working in a document and you want to search for fields that the document may contain. There are two very easy ways you can do this. The first is to go to the beginning of the document and simply press the F11 key. This causes Word to jump to the next field in the document, regardless of what that field does.

While this may work great if you have only a couple of fields in a document, you can also use the Search capabilities in Word to search for fields. You do that by following these steps:

  1. Press Alt+F9. This makes all the field codes in your document visible, instead of the results of those fields.
  2. Press Ctrl+F. Word displays the Find dialog box (Word 2007) or the Navigation pane (later versions of Word).
  3. In the Find What box (Word 2007) or the search box (later versions of Word), enter ^d as what you are searching for (make sure you use a lowercase d). This is the code that Word understands as "any field."
  4. Click on Find Next. Word locates the next occurrence of a field.

Notice step 1, which is required to make this method of searching for fields work. If you don't display the field codes, Word can't find the fields. Of course, you can always use the F11 method, which works whether they are displayed or not. (This seems very inconsistent to me. A field is a field, and should be found when searching for a field, whether it is displayed or not.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9001) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Finding Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is six more than 8?

2015-03-05 06:19:54

Cynthia

Goto is also a good way to find fields. Ctrl + G and select field in the Go To What section on the left.

In 2007 & 2010 you could also select the ball at the bottom of the vertical scroll bar between the page down/up arrows and there was a field option - after selecting the page up/down arrows would then allow you to go to the next/prev fields - this was removed in 2013.


2015-02-28 17:22:20

Ken Endacott

The F11 key will select the next field only in the current Story. If you want to find fields in another story such as headers or footers or textboxes you first need to select the appropriate story.

The Find dialog method will find fields in all stories in the document.

Another method is to use the Browse buttons (at the bottom of the vertical scroll bar). This works like the F11 key, only within the current story.


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