Written by Allen Wyatt (last updated November 21, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
There may be times when you are working in a document and you want to search for fields that the document may contain. There are two very easy ways you can do this. The first is to go to the beginning of the document and simply press the F11 key. This causes Word to jump to the next field in the current document story, regardless of what that field does.
I should stop to explain what a story is. A story can be thought of as a portion of a document. The main document is a story, but there are other stories, as well. Common ones are the header, footer, footnotes, and endnotes. Pressing F11 will find the next field in the story in which the insertion pointer is located. Thus, pressing F11 if your insertion point is in the header will find the next field in the header. This means that you will need to place the insertion point in the story in which you want to find fields.
While pressing F11 may work great if you have only a couple of fields in a document, and they are in a single story, you can also use the Search capabilities in Word to search for fields. You do that by following these steps:
Notice step 1, which is required to make this method of searching for fields work. If you don't display the field codes, Word can't find the fields. Of course, you can always use the F11 method, which works whether they are displayed or not. (This seems very inconsistent to me. A field is a field, and should be found when searching for a field, whether it is displayed or not.)
One other inconsistency—the Search method will find fields regardless of the story in which they are located. Thus, it is a good choice if you have a lot of stories and each of those stories has fields with it.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9001) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Finding Fields.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
If you use fields in your documents, you may want to highlight them in some way so that you can find them easier. Word ...
Discover MoreFields are meant to be dynamic, providing a result based on conditions at the time they are updated. You may want to ...
Discover MoreWhen you print a document, Word normally performs several steps, one of which is to update any fields contained in the ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2022-03-01 04:15:16
P.K.Chaudhary
This solved my issue of not being able to sort on Headings. I had to remove all fields in the document to prevent the error "cannot sort fields in the selection"
2021-08-09 13:01:20
Geraldina I.
Hi, when I click on F11 the pointer goes straight to the last field. How can I fix this?
2020-11-21 04:57:35
Patricia Caddy
The latest update of Win10 stripped all the empty field codes from my templates. They are empty for a purpose and are used for navigation through the documents. I am using Microsoft 365. Why did this happen?
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments