Assigning a Macro to a Shortcut Key

Written by Allen Wyatt (last updated August 3, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


4

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed. When you first create a macro by recording it, Word gives you the opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version, display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box, click Customize (Word 2007) or Customize Ribbon (Word 2010 or later).
  3. Near the bottom of the dialog box, click the Customize button. Word displays the Customize Keyboard dialog box. (See Figure 1.)
  4. Figure 1. The Customize Keyboard dialog box.

  5. Scroll through the Categories list and select the Macros category. The list at the right side of the dialog box changes to show the currently available macros.
  6. In the Macros list, select the macro you want assigned to the shortcut key.
  7. With the insertion point in the Press New Shortcut Key box, press the shortcut key you want to use. For instance, if you want to use Ctrl+Alt+J, press that.
  8. Just below the Current Keys box you can see whether the shortcut key is already assigned to a different function.
  9. Click on Assign.
  10. Repeat steps 5 through 8 for each change you want to make.
  11. Click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8058) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting the Default Print Preview Zoom Factor

Print Preview normally adjusts the zoom factor used for your document so that you can see an entire page at a time. If ...

Discover More

Protecting Your Revisions

Want to protect your documents so that people can't edit them without you knowing about it? One way is to make sure that ...

Discover More

Counting Comments in a Worksheet

Need to know how many comments are in a worksheet? You can figure out the count manually, or you can apply the handy ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Determining an Integer Value

One of the math functions you can use in your macros is the Int function. It provides a way for you to derive an integer ...

Discover More

Inserting a Paragraph from within a Macro

Macros are often used to process documents, resulting in changes of one manner or another. If you need your macro to add ...

Discover More

Adding a Macro to the Quick Access Toolbar

One of the easiest ways to quickly access a macro is to assign it to the Quick Access toolbar. Here's how you can make ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 4?

2024-02-17 08:47:46

Lenny

I appreciate your articles!


2023-11-05 22:19:13

Lenny

Thanks!
Great info (as always!)
Lenny


2020-11-24 23:30:01

Mario

Re Items 1. to 3.:
In Word365 for Mac delete all and replace with:
Go to Tools/Customize Keyboard


2020-02-16 20:33:02

mauro

In the categories list, why do you think the Micro$oft programmers included hundreds of categories in random order, rather than say alphabetical order which might make them easier to find?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.