Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Making Sure Word Doesn't Capitalize Anything Automatically.

Making Sure Word Doesn't Capitalize Anything Automatically

by Allen Wyatt
(last updated July 14, 2014)

2

Jim wants to know how he can prevent Word from capitalizing proper nouns (proper names) such as David, Shirley, Robert and so on. He has turned off the feature that capitalizes the first letter of sentences, but Word still capitalizes proper nouns for him. Jim doesn't want Word to capitalize anything at all.

There are a couple of things to try. First, make sure you turn off all the "usual suspects" regarding capitalization. You've already turned off the setting that capitalizes the first letter of sentences, but there are others as well. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Proofing.
  3. Click the AutoCorrect Options button. Word displays the AutoCorrect tab of the AutoCorrect dialog box. (See Figure 1.)
  4. Figure 1. The AutoCorrect tab of the AutoCorrect dialog box.

  5. Clear the Correct TWo INitial Capitals check box.
  6. Clear the Capitalize First Letter of Sentences check box.
  7. Clear the Capitalize Names of Days check box.
  8. Look through the list of AutoCorrect entries and modify (or delete) any entries that result in capitalization of a word. (Alternatively, you can just turn off the AutoCorrect feature, if desired.)
  9. Clear the Automatically Use Suggestions from the Spelling Checker check box.
  10. Click on OK.

It is the last item (step 8) that is probably the culprit in Jim's case. If proper nouns are being capitalized, it is probably because they have been added to the spelling dictionary and Word is correcting the capitalization on them automatically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8997) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Making Sure Word Doesn't Capitalize Anything Automatically.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Backing Up Label Layouts

Once you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...

Discover More

Conditional Formats that Distinguish Blanks and Zeroes

Conditional formatting is a great tool. You may need to use this tool to tell the difference between cells that are empty or ...

Discover More

Changing Orientations within a Single Printout

Excel allows you to print out information in either portrait or landscape orientation, but what if you need both types of ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Removing Confusion When Using AutoCorrect

AutoCorrect is a great help when writing, as it can allow you to create regular blocks of text easily. This can cause ...

Discover More

Emoticons in Word

Like to add a smiley or two to your writing? Word makes it easy through creative use of the AutoCorrect feature.

Discover More

Printing AutoCorrect Entries

If you want to print a list of all the AutoCorrect entries in your document, Word doesn't provide a method. You can use the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

2017-04-26 14:50:45

Michele

Word 2013 also corrects capitalization as a grammar check, not just spelling, so you must turn it off there too. On the Proofing page under Options, there is also a grammar section--"When correcting spelling and grammar in Word." in this section, select "Settings" and deselect "Capitalization." Until I performed this step, I continued to get blue error lines below the second, non-capitalized lines of the poems I was typing.
Regards,
Michele Steinbach


2015-03-04 19:32:59

Bob Schaffer

Hi Allen,

Thanks so much for your expedient reply to my question. Your corrective steps are great, and love all the tips.

Bob Schaffer


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.