Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Making Sure Word Doesn't Capitalize Anything Automatically.

Making Sure Word Doesn't Capitalize Anything Automatically

by Allen Wyatt
(last updated July 14, 2014)

2

Jim wants to know how he can prevent Word from capitalizing proper nouns (proper names) such as David, Shirley, Robert and so on. He has turned off the feature that capitalizes the first letter of sentences, but Word still capitalizes proper nouns for him. Jim doesn't want Word to capitalize anything at all.

There are a couple of things to try. First, make sure you turn off all the "usual suspects" regarding capitalization. You've already turned off the setting that capitalizes the first letter of sentences, but there are others as well. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Proofing.
  3. Click the AutoCorrect Options button. Word displays the AutoCorrect tab of the AutoCorrect dialog box. (See Figure 1.)
  4. Figure 1. The AutoCorrect tab of the AutoCorrect dialog box.

  5. Clear the Correct TWo INitial Capitals check box.
  6. Clear the Capitalize First Letter of Sentences check box.
  7. Clear the Capitalize Names of Days check box.
  8. Look through the list of AutoCorrect entries and modify (or delete) any entries that result in capitalization of a word. (Alternatively, you can just turn off the AutoCorrect feature, if desired.)
  9. Clear the Automatically Use Suggestions from the Spelling Checker check box.
  10. Click on OK.

It is the last item (step 8) that is probably the culprit in Jim's case. If proper nouns are being capitalized, it is probably because they have been added to the spelling dictionary and Word is correcting the capitalization on them automatically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8997) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Making Sure Word Doesn't Capitalize Anything Automatically.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 9 + 4?

2017-04-26 14:50:45

Michele

Word 2013 also corrects capitalization as a grammar check, not just spelling, so you must turn it off there too. On the Proofing page under Options, there is also a grammar section--"When correcting spelling and grammar in Word." in this section, select "Settings" and deselect "Capitalization." Until I performed this step, I continued to get blue error lines below the second, non-capitalized lines of the poems I was typing.
Regards,
Michele Steinbach


2015-03-04 19:32:59

Bob Schaffer

Hi Allen,

Thanks so much for your expedient reply to my question. Your corrective steps are great, and love all the tips.

Bob Schaffer


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