Capturing a Screen in Word 2010

by Allen Wyatt
(last updated July 20, 2015)

I can't tell you the number of times I've needed to add a quick screen shot to my documents. I'm apparently not alone, since Microsoft has added a new screen capture function directly into the Word 2010 ribbon. There are actually two ways that you can insert a screen capture: an entire window or just a portion of the screen. Regardless of which type of capture you want to do, you should prepare your screen show that it shows what you want to capture. To capture an entire window, follow these steps:

  1. Display the Insert tab of the ribbon.
  2. Click the Screenshot tool, in the Illustrations group. Word displays small thumbnail images of all your open windows.
  3. Click the window you want inserted.

That's it; Word displays the captured screen in your document. If you don't want to capture a whole window, you can grab just a portion of the screen by following these steps:

  1. Display the Insert tab of the ribbon.
  2. Click the Screenshot tool, in the Illustrations group. Word displays options you can choose, including the same small thumbnail images mentioned earlier.
  3. Click Screen Clipping.

At this point the Word window is minimized and a "gauze effect" appears over the screen. The mouse pointer also changes to a crosshairs. You can click at the upper-left corner of the screen portion you want to capture and then drag the mouse to the lower-right corner. When you release the mouse button the captured image appears in your document.

There are a few instances where the new Screenshot tool is not that handy. For instance, if you need to capture a screen (or portion of a screen) that shows the screen state during the middle of an operation, then it isn't great. The tool gives you no "setup time" to prepare, say, dropped-down options or a menu prior to making the capture. In those (and a few other) instances, a dedicated screen capture program may be a better choice.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8835) applies to Microsoft Word 2010 and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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