Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Last-Row Border Formatting.

Last-Row Border Formatting

by Allen Wyatt
(last updated June 24, 2020)

7

Lynne wrote about a problem she encountered with formatting a table in Word. The table was formatted so the outline border used double lines, and the inside borders used single lines. Everything looked fine until the table extended to a second page. Then, the last line of the last row on the first page didn't switch to a double line, instead remaining a single line.

Before getting into how you can fix this, you should first make sure that you are looking at the table in the proper manner. If you look at the table in Draft view, it won't appear that the table is outlined properly at the page break. Instead, you must view the document in Print Layout view.

If you still don't see it properly, then follow these steps:

  1. Position the insertion point anywhere within the table.
  2. Make sure the Table Design tab of the ribbon is displayed.
  3. Click the down-arrow below the Borders tool (in the Borders Group) and then choose Borders and Shading. Word displays the Borders and Shading dialog box.
  4. Make sure the Borders tab is selected. (See Figure 1.)
  5. Figure 1. The Borders tab of the Borders and Shading dialog box.

  6. Make sure the Apply To drop-down list is set to Table.
  7. Click on the None option. This removes any existing borders from the table.
  8. In the Style list (that shows all the line styles), make sure a single line is chosen.
  9. In the Preview area, click on the two internal lines, making sure that the line appears both horizontally and vertically.
  10. In the Style list, choose a double line.
  11. In the Preview area, click on the four outside lines, one at a time. When finished, the Preview area should be outlined using the double line, but have the single line used for the two internal lines. (See Figure 2.)
  12. Figure 2. Double outside lines and single interior lines preview in Borders and Shading dialog box.

  13. Click on OK.

Now, when you view a multi-page table using Print Layout view the table should be outlined in double lines on each page where the table appears. Only the interior lines should be single. If, for some reason, your table still doesn't behave in the described manner, it could be related to your printer driver. Make sure you have the most current driver for your printer and try again.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8383) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Last-Row Border Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five more than 5?

2021-02-01 10:59:59

C Heinz

I did as instructed, but there was no option to choose vertical interior lines, only horizontal internal was available. What's up with that?


2021-01-14 12:10:32

Nina P.

Thank you once again. I needed to change a border on a single row and didn't see how to do it.

"Make sure the Apply To drop-down list is set to Table." for the win. :-) I set it to "Cell" so that I could remove borders from my table title, which was in a merged top row of the table.

PS: I like your comment captcha. A friend of mine uses something similar. It's actually known to be a lot more effective in keeping out the bots than those annoying image-based "Select all the stop signs" captchas.


2020-10-09 11:02:13

cathy sordillo

Could you tell us how to use the Borders that you can download, not the ones installed in Word. Thanks!!!


2016-09-05 05:37:03

Katie

I'm writing a script for my English Lit class and the text has to be set out to look like a script in book form. To do this, I put my information into a table, thinking I could make the likes clear like you can with a text box, I just finished it and it's due tomorrow and I have no idea how I can change it!!!! Please help!!!! I'm operating on Word 2013


2015-10-23 16:52:19

Drew

Thanks - this was excellent advice!

When the table also has a repeating header row with a double border, I found that I have to apply the formatting this way:

1. Select all rows except for the header row, go to Borders and Shading, make sure "Table" is selected in the "Apply to" dropdown, and then make the adjustments and click OK.

2. Select only the header row, go to Borders and Shading, make sure "Cell" is selected in the "Apply to" dropdown, and then make the adjustments and click OK.


2014-09-22 14:44:27

Phil Reinemann

I wish you would have shown an image of the resultant window. I think I can figure it out but some less-experienced people may be more confused.

You may actually need three images, the 2nd for the internal lines and 3rd for the border (outer-most) lines.


2014-09-22 14:43:57

Phil Reinemann

I wish you would have shown an image of the resultant window. I think I can figure it out but some less-experienced people may be more confused.

You may actually need three images, the 2nd for the internal lines and 3rd for the border (outer-most) lines.


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