Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Page Numbers.

Adding Page Numbers

by Allen Wyatt
(last updated July 4, 2018)

2

If you are creating documents that are more than a page or two in length, you will probably want to include page numbers so you can keep your document, when printed, in order. Word supports automatic numbering of pages in your document and you can control the type of page number, the starting number, and the placement of the page number. In addition, you can include page numbers in the headers and footers on your pages.

The easiest way to add page numbers is to use the Insert tab of the ribbon. In the Header & Footer group you'll notice the Page Number tool. When you click the tool you are presented with a variety of ways in which you can insert your page numbers. These options are presented in several groups:

  • Top of Page. The options in this grouping allow you to add a formatted page number to the top of each page (the header) in the current section.
  • Bottom of Page. The options in this grouping allow you to add a formatted page number to the bottom of each page (the footer) in the current section.
  • Page Margins. Adds a page number to either the left or right margin of the page.
  • Current Position. Used to add a page number at the current location of the insertion point.

All told there are well over 100 different ways that you can insert formatted page numbers in your document. All you need to do is pick the one you want, and Word does the rest.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8378) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Adding Page Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining Your Version of Excel

Want to find out exactly what version of Excel you are using? Here's how to get to the info.

Discover More

Examining Tracked Changes in a Macro

The Track Changes feature in Word is very handy when you need to see what edits are made to a document. Using a macro you ...

Discover More

Engineering Calculations

Need to normalize your data in some way so that all your values are in a given format? This tip presents a number of ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Leaving Even Pages Blank

Want to print your document only on odd-numbered pages in a printout? There are a couple of things you can try, as ...

Discover More

Limiting Document Page Count

Do you need to have your document fit within a certain number of pages? This can be close to impossible to do within ...

Discover More

Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2016-05-13 10:39:02

John Wesley

I have created a Word 2010 invoice document document and was able to use your tip to insert an invoice number, but I'm trying to get that number to increment by 1 when I print multiple copies. Is it possible?


2014-06-23 05:44:04

jadi ynna

divine


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.