Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Page Numbers.

Adding Page Numbers

by Allen Wyatt
(last updated April 20, 2019)

2

If you are creating documents that are more than a page or two in length, you will probably want to include page numbers so you can keep your document, when printed, in order. Word supports automatic numbering of pages in your document and you can control the type of page number, the starting number, and the placement of the page number. In addition, you can include page numbers in the headers and footers on your pages.

The easiest way to add page numbers is to use the Insert tab of the ribbon. In the Header & Footer group you'll notice the Page Number tool. When you click the tool you are presented with a variety of ways in which you can insert your page numbers. These options are presented in several groups:

  • Top of Page. The options in this grouping allow you to add a formatted page number to the top of each page (the header) in the current section.
  • Bottom of Page. The options in this grouping allow you to add a formatted page number to the bottom of each page (the footer) in the current section.
  • Page Margins. Adds a page number to either the left or right margin of the page.
  • Current Position. Used to add a page number at the current location of the insertion point.

All told there are well over 100 different ways that you can insert formatted page numbers in your document. All you need to do is pick the one you want, and Word does the rest.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8378) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Adding Page Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 5 - 4?

2019-04-20 13:06:45

Galen Currah

When Word inserts page numbers, it also inserts a second carriage-return (blank line) after the number, pushing the page number upwards by a full line. In order to bring the page number back down, double-click inside the header or footer, then single-click in the blank line beneath the page number, and press the Backspace key.


2019-04-20 13:01:14

Patty

I work in documents that have to have section breaks, usually because of changing to landscape and back to accommodate tables and figures. So... page numbering starts at 1 again. Pain to have to fix. I find page numbering one of the worst (of many) problems in Word... BTW, I don't use macros... seems so complicated now.


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