Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a List of Custom Styles.
by Allen Wyatt
(last updated February 14, 2015)
Word allows you to create styles to define how the text in your document should appear. Besides a full list of built-in styles, Word allows you to create any custom styles that you may desire. You can later print a style sheet for your document, as described in other issues of WordTips.
What if you want a list of only custom styles, however? Word doesn't include a feature that allows you to discriminate on which styles are included in a style sheet printout. If you want a list of custom styles used in a document, you can create one by using a macro. The following macro steps through all the styles and compiles a list of those that meet both criteria (custom and being used):you can also read the ActivePrinter property
Sub PrintCustomStyles() Dim docThis As Document Dim styItem As Style Dim sUserDef(499) As String Dim iStyleCount As Integer Dim J As Integer ' Ref the active document Set docThis = ActiveDocument iStyleCount = 0 For Each styItem In docThis.Styles 'see if being used If styItem.InUse Then 'make sure not built in If Not styItem.BuiltIn Then iStyleCount = iStyleCount + 1 sUserDef(iStyleCount) = styItem.NameLocal End If End If Next styItem If iStyleCount > 0 Then ' Create the output document Documents.Add Selection.TypeText "User-defined Styles In Use" Selection.TypeParagraph For J = 1 To iStyleCount Selection.TypeText sUserDef(J) Selection.TypeParagraph Next J Selection.TypeParagraph Selection.TypeParagraph Else MsgBox "No custom styles in use." End If End Sub
Remember that there is a difference between "custom styles" and "customized styles." (A built-in style can be a customized style, if you change the default characteristics of the style.) This macro prints a list of custom styles; it completely ignores those styles that Word considers built-in.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8339) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing a List of Custom Styles.
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