Written by Allen Wyatt (last updated February 15, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365
Yasmin has a document where each chapter starts with a heading (Heading 1 style) that she has formatted to start on a new page and to include three inches "Before" the paragraph. This is because she wants the heading, signifying a new chapter, to begin three inches from the top margin. However, Word ignores the "Before" space and always starts the heading at the top of the new page. She wonders if there is a way to force Word to take her desired spacing into account.
There are a few ways you can tackle this need. One tried-and-true method is for Yasmin to modify her style definition (the one for the Heading 1 style) in two ways. First, remove the "Before" spacing, setting it to 0 inches, if desired. Second, she can add a frame to the style. Assuming that the Modify Style dialog box is already displayed for the Heading 1 style, these steps can be followed to add the proper frame:
Now there should be three inches of space before the Heading 1 paragraph, just like Yasmin desires. Actually, the three inches is for the frame, and the text of the heading sits within the frame, so you may have to experiment a bit to get the height of the frame (step 2) just right to make sure that there is three inches before the heading.
Another approach is to keep the "Before" space set in the Heading 1 style, but turn off the "Page Break Before" option. Then, when you add a Heading 1 paragraph into your document, go to the beginning of that paragraph and enter a Next Page section break. Word should honor the "Before" specification following the page break. An added advantage of this approach is that you can set different "First Page" headers and footers and they will always apply to this start of a new section. That way you could, for instance, eliminate a running head for the first page of any new chapter in your document.
A third approach is to change a configuration setting in Word. Follow these steps:
This will allow your "Before" spacing to work for the headings. Understand, though, that any other styles which add space before a paragraph will also add space if they appear at the top of a page.
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2025-02-18 11:59:00
If your documents need to be converted to digitally accessible PDFs, then you want to avoid the frame solution. Frames are set to be read last in a page's PDF tags. That means, assuming the space-before paragraph is a heading, then the heading for the page is read AFTER all the rest of the text on the page. Also, I found that all <P> paragraph tags are instead coded as <H1> tags, meaning your entire PDF document consists of headings and no general text. (I'm using the Acrobat plug-in, not Word's PDF-export feature.)
Setting a section break before your first paragraph works great in my testing. Note that the section break has to be applied manually; it cannot be added to the style. I haven't tried it, but a document building block would likely work to bundle everything together in a single edit command.
2025-02-18 09:29:00
Paul Stregevsky
None of the proposed solutions appears to answer the frequently asked question, "How can I use a single style--Heading 1--to leave 18 points of Space Before if it occurs mid-page but 0 points of Space Before it if it appears at the top of a page?"
This is the fully automated solution that remains out of reach.
2025-02-17 20:00:38
Tomek
The first solution needs a little modification. You need to specify space before the paragraph to 216 pt or 3". Otherwise the text in the frame will start near the top of it. Second you should specify the frame height to be At-Least rather than Exact. That way the frame will expand down if your heading has multiple lines, otherwise additional lines may become hidden.
Also, keep in mind that these measurements will apply from the top margin, so if it is 1" the distance from the top of page will be 4".
2025-02-17 19:16:51
Tomek
Another solution would be to create another style (say BlankTop) that would have suitable space after (I tried 203 pt), and a page break before. Then you could have a blank paragraph formatted with this style, followed by your Heading 1 (without page break before and with 0 space above). You can also tell word to use Heading 1 after BlankTop, so when you format your empty paragraph and press <ENTER> your cursor will go to Heading 1 paragraph.
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