Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Document's Location.

Inserting a Document's Location

by Allen Wyatt
(last updated January 25, 2014)

It is often handy to insert the location of a document into your document itself. For instance, you may want the footer of your document to include an indication of a document's file name, along with the full path for the file. You can do this easily by following these steps if you are using Word 2002 or a later version:

  1. Position the insertion point where you want the file name inserted.
  2. Display the Insert tab of the ribbon.
  3. Click the Quick Parts tool in the Text group. Word displays some choices below the tool.
  4. Click Field. Word displays the Field dialog box.
  5. Choose Document Information from the Categories list (top left corner of the dialog box). (See Figure 1.)

    6. Figure 1. The Field dialog box.

  6. Select FileName from the Field Names list.
  7. Click on the Field Codes button. Word modifies the display of the dialog box.
  8. Click Options. Word displays the Field Options dialog box.
  9. Click on the Field Specific Switches tab. (See Figure 2.)

    10. Figure 2. The Field Specific Switches tab of the Field Options dialog box.

  10. Choose the \p option. (This causes the path of the file name to be included in the field results.)
  11. Click on Add to Field.
  12. Click on OK to close the Field Options dialog box.
  13. Click on OK to close the Field dialog box and insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12915) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting a Document's Location.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Multiple Tables of Contents

Adding multiple tables of contents is a must for some types of document design. Here's a great overview of how you can ...

Discover More

A Shortcut for Switching Focus

Word provides keyboard shortcuts for lots of things, but it doesn't provide one for switching to the desktop and back to ...

Discover More

Changing Explorer Navigation Controls

Every time Windows updates the operating system, it seems that they leave out or remove something that somebody loved in ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Locating Locked Fields

A field can be locked or unlocked, and its condition controls whether it is updated automatically or not. If you want to ...

Discover More

Moving Footnote References Using Find and Replace

When you are editing a document, you may need to modify where the author placed footnotes relative to surrounding ...

Discover More

Inserting the Name of the Last Person to Save the Document

Who saved the document the last time? Word keeps track of that information, and you can insert the person?s name into the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2019 Sharon Parq Associates, Inc.