Written by Allen Wyatt (last updated May 9, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the multi-page document you are copying is placed in complete sets that can be used right away. It is the same in Word. If you have a document that consists of five pages, and you are printing multiple copies, you can either print them collated or normal. When they are collated, they are in page 1—5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.
To control collating, follow these steps if you are using Word 2007:
Figure 1. The Print dialog box.
If you are using Word 2010 or a later version the steps are a bit different because Microsoft got rid of the Print dialog box. Follow these steps, instead:
Figure 2. Printing Options Pane
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8057) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Collating Copies.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Need to print a copy of a document but you don't care if it looks as "pretty" as you want the final printout to look? You ...
Discover MoreYou may want to use a macro to process and then print your document. Part of that printing may involve specifying which ...
Discover MoreWhen you create a document, you may envision that document being printed in a specific way. What if you want to save ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments