Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Easily Backing Up AutoText Entries.
Written by Allen Wyatt (last updated December 28, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
The Building Blocks feature of Word is very powerful in concept; it allows you to create reusable document elements (similar to the concept of "boilerplate" text) that you can use over and over again. As you continually add Building Blocks to Word, you may wonder if there is a way to back them up so that you don't lose all your hard work.
Building Blocks are stored in templates, all of which contain the DOTX or DOTM filename extension. If you want to make sure that you back up all your Building Blocks, just make sure that you back up all your templates. A quick search in Windows (outside of Word) will help you discover where those templates are stored on your system.
You'll want to pay particular attention to a special template created by Word, called BUILDING BLOCKS.DOTX. This template is designated as Word's overall Building Block template. This template is stored in a special folder where Word may store other document-related Building Block templates. This folder is called (oddly enough) "Document Building Blocks" and can be located with a quick Windows search. Normally it is located here:
C:\Users\user name\AppData\Roaming\Microsoft\Document Building Blocks
The user name portion of the path will vary by system and, possibly, by version of Windows. Once you locate the folder, make sure you copy anything in it to your backup media.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7872) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Easily Backing Up AutoText Entries.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Building Blocks are a great way to semi-automate the creation of common documents. At some point you may want to get a ...
Discover MoreBuilding Blocks can provide quite a bit of flexibility and power in a document. If you want to share Building Blocks with ...
Discover MoreWord's Building Blocks can be a great tool to improve your productivity when writing. Depending on the type of writing ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-12-14 08:30:40
David Glennie
Hi Allen, if you only knew how much I consult this blog for Word advice. Thank you.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2023 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments