Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Setting the Distance between Text and Borders.

Setting the Distance between Text and Borders

Written by Allen Wyatt (last updated February 25, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

One common formatting effect within Word is the application of borders around a paragraph. Word allows you to apply borders to all four sides of a paragraph—you can even have the borders be different from each other, if desired.

After applying border formatting, you may decide that you need some more room between the actual border lines and the text within the paragraph. You can easily adjust this distance by following these steps:

Select the paragraphs you want to affect. (If you only need to format a single paragraph, just make sure the insertion point is within that paragraph.)
Display the Home tab of the ribbon.
In the Paragraph group, click the down-arrow to the right of the Borders tool. Word displays a series of choices, including a number of different borders you could add.
Select Borders and Shading. Word displays the Borders and Shading dialog box. (See Figure 1.)

Figure 1. The Borders tab of the Borders and Shading dialog box.

If you had not previously done so, make sure you select the borders you want to appear around the paragraph.
Click on the Options button. Word displays the Border and Shading Options dialog box. (See Figure 2.)

Figure 2. The Border and Shading Options dialog box.

Use the Top, Bottom, Left, and Right controls to specify, in points, the distance between the respective border and the paragraph text.
Click the OK button two times.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7121) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Setting the Distance between Text and Borders.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Guidelines for Laser Printer Letterhead

Plan on using printed letterhead in your laser printer? Here are some tips and cautions about doing so.

Discover More

Jumping between Columns

Need to jump from one column to another on a page? You can use the handy shortcut keys described in this tip.

Discover More

Pulling Cell Names into VBA

Excel allows you to define names that can refer to either ranges of cells or to constant information, such as formulas. ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Borders on Multiple Paragraphs with Differing Indents

When you place a border around a paragraph, the position of that border is determined, partially, by the indent with ...

Discover More

Adding Borders to Paragraphs

Word allows you to quickly and easily add different types of borders to your paragraphs. Borders, background shading, and ...

Discover More

Non-printing Page Borders

With your page border in place, you might be surprised if you don't see one side of the border (or all sides) print out ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 8 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.