Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Non-printing Page Borders.

Non-printing Page Borders

by Allen Wyatt
(last updated August 31, 2015)

1

Periodically I have people inquire as to why one or more of their full-page borders don't print out. The short answer is: You are using too big of a page border. If the border extends too close to the edge of the paper, your printer may not be able to print it. This is because all printers have what is called "dead space" around the edges of the paper. This space is typically used for mechanical handling of the paper, and therefore cannot be printed upon. Different printers have different amounts of dead space; you should check with your printer manufacturer for complete information.

To correct your page borders and make sure they are not in the dead space area, follow these steps:

  1. Make sure the Page Layout tab of the ribbon is displayed.
  2. Click the Page Borders tool in the Page Background group. Word displays the Page Border tab of the Borders and Shading dialog box.
  3. Click on the Options button. Word displays the Border and Shading Options dialog box. (See Figure 1.)
  4. Figure 1. The Border and Shading Options dialog box.

  5. Use the controls in the dialog box to specify how you want your border to appear. These controls are very similar to those used by Word to set up paragraph borders.
  6. Adjust the Top, Bottom, Left, and Right margin settings so they are larger than the amount of dead space imposed by your printer.
  7. Click on OK two times.

When you reprint, if the border still won't print, then it could be an interaction between your page margin settings and your page border settings. You should make sure that the page border settings are larger than your dead space, but less than the applicable page margin. Thus, if your page border is set to print on the bottom at 36 points (one-half inch), then your page margin for the bottom of the page should be greater than one-half inch.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6025) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Non-printing Page Borders.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using the FORECAST Function

Excel provides a handy worksheet function that allows you to forecast values based upon a set of known values. This function, ...

Discover More

Working with Imperial Linear Distances

Excel works with decimal values very easily. It is more difficult for the program to work with non-decimal values, such as ...

Discover More

Understanding the For ... Next Structure

Spend any time creating Word macros, and sooner or later you will need to repeat some of your programming code a certain ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Creating a Full-Page Border

Borders are easy to add around text or entire paragraphs. It may be surprising to you to learn that Word can just as easily ...

Discover More

Deleting Paragraph Borders

Got a document that has a border around some paragraphs? Here's how you can get rid of the border using the tools on the Home ...

Discover More

Setting the Distance between Text and Borders

Add a border around a piece of text (such as a paragraph), and Word makes some assumptions about the placement of that border ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 3?

2016-11-25 23:38:46

Sheila

My word document was not printing bottom border.. tried all suggestions.. then I clicked file, export, and changed to PDF.
It printed out perfectly. I am a computer illiterate, 77 year old grandmother and I solved this problem all by myself. Good or what.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.