Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Setting the Default Print Preview Zoom Factor.

Setting the Default Print Preview Zoom Factor

by Allen Wyatt
(last updated January 12, 2015)

Dudley noticed that when he clicks on Print Preview, the resulting display is zoomed at a 33% rate. He was wondering if it is possible to have Word display the preview at, perhaps, a 50% zoom factor instead.

The short answer is that it isn't possible. Why? Because the hard-wired starting point for Print Preview is to use a "Whole Page" zoom factor. This is because Print Preview is designed to let you see what the page will look like when printed, not necessarily to read what is on that page. There is no way to change this default zoom factor setting in Print Preview itself.

There are workarounds, however. The "Whole Page" zoom factor can vary in size, depending on the size of the actual page you are displaying and depending on the size of the program window you are using to display Word. Thus, if you maximize the program window, you end up with more space in which to display the page in Print Preview. This means that Print Preview's "Whole Page" zoom factor doesn't need to shrink the page as much in order to display the whole page.

A logical extension of this is that you could also reduce the shrinkage by making sure that you are using the largest screen resolution possible in Windows. Larger screen resolutions allow you to put more information on the screen, and therefore less shrinkage is needed in Print Preview.

The other possible workaround is to create a macro that will display Print Preview for you. The macro could be assigned to a shortcut key or the Quick Access Toolbar for easy use. Here's an example of a macro that will invoke Print Preview and then set the zoom factor to 50%.

Sub MyPrintPrev()
    With ActiveWindow.View
        .Type = wdPrintPreview
        .Zoom.Percentage = 50
    End With
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6200) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Setting the Default Print Preview Zoom Factor.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Replacing Quoted Text with Italics

If you have text surrounded by quotes in a document, you may want to remove the quote marks and make the text that was within ...

Discover More

Comparing Documents Top and Bottom

Word has a feature that allows you to compare two documents side-by-side. What if you actually want to compare the documents ...

Discover More

Moving Table Rows Quickly

One of the most esoteric shortcuts available in Word is one that allows you to move table rows, either within a table or ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Editing in Print Preview

Long-time users of Word who make the switch to Word 2007 may be wondering how to do some of the tasks they took for granted ...

Discover More

Multi-Page Print Preview

Many users rely on Print Preview to show them what their printout will look like. When using Print Preview, you aren't ...

Discover More

Shortcut Key to Make Print Preview Active

Print Preview can be a great way to work with your documents. Getting to a usable Print Preview, however, can be difficult if ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.