Can't Save Formatted AutoCorrect Entries

by Allen Wyatt
(last updated March 11, 2020)


Gary can't make Word handle formatted text in AutoCorrect entries like it used to. He'd like to have "ch" converted into "Champion" where the text is formatted as small caps. He can copy the properly formatted "Champion" to the Clipboard, but when he pastes it into the "With" field when creating the AutoCorrect entry, the text is all caps and the "Formatted Text" radio button is unavailable.

The problem isn't necessarily with the AutoCorrect function, but with the way in which you are trying to create the AutoCorrect entry. If you don't use the Clipboard in your creation process, you shouldn't run into the problem. Try these steps:

  1. Type the word "champion" and format it as you want it to appear in the AutoCorrect entry.
  2. Select the entire word.
  3. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version, display the File tab of the ribbon and then click Options.)
  4. At the left of the dialog box click Proofing.
  5. Click AutoCorrect Options. Word displays the AutoCorrect dialog box with the selected text (step 2) already entered in the With box. (See Figure 1.)
  6. Figure 1. The AutoCorrect dialog box.

  7. Make sure the Formatted Text radio button is selected.
  8. In the Replace box type "ch" (without the quote marks).
  9. Click the Add button.
  10. Click Close to close the AutoCorrect dialog box.
  11. Click OK to close the Word Options dialog box.

Of course, the question still remains—why doesn't using the Clipboard to paste the text into the AutoCorrect dialog box work? The reason is because the dialog box cannot seem to handle receiving any formatting information that may be contained in the Clipboard; it can receive only the text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6097) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...


Renaming a Macro

Want to give your macros a different name than they currently use? There are a couple of ways you can do the renaming, as ...

Discover More

Selectively Importing Records

Want to easily control which records get imported from a text file into Excel? It's easy to do when you write the macro ...

Discover More

Running Macros on Hidden Worksheets

Excel allows you to hide worksheets so that they aren't visible to those using your workbook. Hiding worksheets has a ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Punctuation Marks that Don't End Sentences

Word tries its best to recognize when you've reached the end of a sentence and then helpfully capitalizes the first ...

Discover More

Automatic Italics of Newspaper Names

The AutoCorrect tool in Word is a great help in making sure that all instances of a name (such as a newspaper name) are ...

Discover More

Turning Off Capital Corrections

If you type two capital letters at the beginning of a word, Word assumes that you made a typing error and will attempt to ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 9?

2018-02-03 01:49:33

Umer Farooq

This doesn't help me - I have exactly the same problem ...

MY QUESTION IS - IN AUTO CORRECT OPTION - specifically formatted text is not working where i have add/update my data in formatted text which is not more longer working as below:

LAST UPDATED 25-01-2018 AT 10:47 THURSDAY (working good/normal upto dated 28-01-2018 evening
LAST UPDATED 29-01-2018 AT 11:18 MONDAY (disappeared on 29th Jan ...again adding/updating all my work)
LAST UPDATED 02-02-2018 AT 10:53 FRIDAY (disappeared on 2nd Feb ...again adding/updating all my work)
LAST UPDATED 03-02-2018 AT 11:02 SATURDAY (disappeared on 3rd Jan which is too early ....


2017-01-25 17:18:16


I am having same problems as Silk and Biddy. I create a formatted autocorrect and it works fine until I close out of Outlook 2013. Bring it back up and they are gone. It keeps the changes if it isn't formatted but does keep the formatted ones. Hoping some one has found a solve for this.

2016-07-15 03:06:22


I am also having the same issues like u all and carla...this didn't solve my works for the session we restart the system. After restarting the system, the formatted autocorrect did not work

2016-02-29 06:12:19


This doesn't help me - I have exactly the same problem as Allen. Nor does it answer his question actually.
The question said "Gary can't make Word handle formatted text in AutoCorrect entries LIKE IT USED TO".
Mine worked fine until yesterday. Now I've not only lost all my own very useful Autocorrections, I also find that one I added last night isn't there this morning. So it looks as though it's not preserving author autocorrects.
The built-in ones are working fine.
Hope you can help!

2016-01-30 05:55:56


Carla, it may be that you do not have write permission to the global template(Normal.dotm).
Therefore, the changes you make on your platform are used for the current session but cannot be saved into the global template for future sessions.

2015-01-19 15:18:22


When I add an auto correct entry i.e., HISTORY: and it is bold, I use formatted entry, and it will work for the rest of the time I am typing in my work platform. When I go in the next day to work again, none of the entries I entered work and I have to reenter them again. Advise please. Thanks!

2014-12-04 13:14:51

Jean Blackburn

Mid document my autocorrect entries (i.e. unc. for unclear formatted in italics) have stopped using my formatted examples. Very annoying as I use a lot of formatted autocorrects in my work. Any ideas.

2014-09-09 13:56:32

Kevin Black

Thank you so much for this very helpful entry!!

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.