Can't Save Formatted AutoCorrect Entries

by Allen Wyatt
(last updated March 8, 2014)


Gary can't make Word handle formatted text in AutoCorrect entries like it used to. He'd like to have "ch" converted into "Champion" where the text is formatted as small caps. He can copy the properly formatted "Champion" to the Clipboard, but when he pastes it into the "With" field when creating the AutoCorrect entry, the text is all caps and the "Formatted Text" radio button is unavailable.

The problem isn't necessarily with the AutoCorrect function, but with the way in which you are trying to create the AutoCorrect entry. If you don't use the Clipboard in your creation process, you shouldn't run into the problem. Try these steps:

  1. Type the word "champion" and format it as you want it to appear in the AutoCorrect entry.
  2. Select the entire word.
  3. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  4. At the left of the dialog box click Proofing.
  5. Click AutoCorrect Options. Word displays the AutoCorrect dialog box with the selected text (step 2) already entered in the With box. (See Figure 1.)
  6. Figure 1. The AutoCorrect dialog box.

  7. Make sure the Formatted Text radio button is selected.
  8. In the Replace box type "ch" (without the quote marks).
  9. Click the Add button.
  10. Click Close to close the dialog box.

Of course, the question still remains—why doesn't using the Clipboard to paste the text into the AutoCorrect dialog box work? The reason is because the dialog box cannot seem to handle receiving any formatting information that may be contained in the Clipboard; it can receive only the text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6097) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is one less than 4?

2017-01-25 17:18:16


I am having same problems as Silk and Biddy. I create a formatted autocorrect and it works fine until I close out of Outlook 2013. Bring it back up and they are gone. It keeps the changes if it isn't formatted but does keep the formatted ones. Hoping some one has found a solve for this.

2016-07-15 03:06:22


I am also having the same issues like u all and carla...this didn't solve my works for the session we restart the system. After restarting the system, the formatted autocorrect did not work

2016-02-29 06:12:19


This doesn't help me - I have exactly the same problem as Allen. Nor does it answer his question actually.
The question said "Gary can't make Word handle formatted text in AutoCorrect entries LIKE IT USED TO".
Mine worked fine until yesterday. Now I've not only lost all my own very useful Autocorrections, I also find that one I added last night isn't there this morning. So it looks as though it's not preserving author autocorrects.
The built-in ones are working fine.
Hope you can help!

2016-01-30 05:55:56


Carla, it may be that you do not have write permission to the global template(Normal.dotm).
Therefore, the changes you make on your platform are used for the current session but cannot be saved into the global template for future sessions.

2015-01-19 15:18:22


When I add an auto correct entry i.e., HISTORY: and it is bold, I use formatted entry, and it will work for the rest of the time I am typing in my work platform. When I go in the next day to work again, none of the entries I entered work and I have to reenter them again. Advise please. Thanks!

2014-12-04 13:14:51

Jean Blackburn

Mid document my autocorrect entries (i.e. unc. for unclear formatted in italics) have stopped using my formatted examples. Very annoying as I use a lot of formatted autocorrects in my work. Any ideas.

2014-09-09 13:56:32

Kevin Black

Thank you so much for this very helpful entry!!

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