Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Tools to View Field Codes.

Tools to View Field Codes

by Allen Wyatt
(last updated May 28, 2016)

3

You know you can use the Field Codes check box on the View tab of the Options dialog box to control whether or not field codes are displayed in your document. You may even know that you can use Alt+F9 to switch between field codes and their results. However, what if you are mouse-bound, and want to accomplish the same task quickly without resorting to the keyboard?

You can add a tool to the Quick Access Toolbar that toggles between field codes and field results. To add such a tool, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. At the left of the dialog box click Customize (Word 2007) or Quick Access Toolbar (Word 2010, Word 2013, Word 2016). (See Figure 1.)
  3. Figure 1. The Quick Access Toolbar area of the Word Options dialog box.

  4. In the list of Categories, select Commands Not in the Ribbon.
  5. Scroll through the long list of commands and select View Field Codes from the list.
  6. Click Add. The View Field Codes command now appears on the right side of the dialog box.
  7. Click on Close to dismiss the Word Options dialog box.

Now, click on the new icon to see your field coding. Click again, and the results of the field codes are instead displayed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6080) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Tools to View Field Codes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formulas Don't Calculate as Formulas

Enter a formula (starting with an equal sign) and you may be surprised if Excel doesn’t calculate the formula. Here's a ...

Discover More

No Ribbon on New Documents

The way that you work with commands in Word is primarily through the ribbon. What do you do if the ribbon disappears when ...

Discover More

Controlling the Italic Text Attribute

If you are formatting your document by using a macro, you may need to make some of your text italics. You do that by ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Inserting a Cross-Reference to the Last Style on a Page

It is often helpful to reference a specific heading in the header or footer of a page, and have that reference change on ...

Discover More

Inserting a Dynamic Word Count in Your Document

Need to know how many words are in your document? You can use the NumWords field to add that statistic, dynamically, to ...

Discover More

Searching for a Specific Field

Fields can be a great boon to document development, as they allow you to insert different types of dynamic information in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 9?

2016-05-31 09:56:54

Nick London

Have added the {a}View Field Codes to a custom group on my Word 2013 ribbon.

Marlene are you sure you selected "Commands not on the ribbon" on the drop down menu.

Nick


2016-05-31 09:52:24

Marlene Routhowski

Never mind my last comment. I was looking in Outlook, not Word. Sorry.


2016-05-31 09:41:48

Marlene Routhowski

I could not find "View Field Codes". I have 2013 version.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.