Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Tools to View Field Codes.

Tools to View Field Codes

by Allen Wyatt
(last updated May 28, 2016)

3

You know you can use the Field Codes check box on the View tab of the Options dialog box to control whether or not field codes are displayed in your document. You may even know that you can use Alt+F9 to switch between field codes and their results. However, what if you are mouse-bound, and want to accomplish the same task quickly without resorting to the keyboard?

You can add a tool to the Quick Access Toolbar that toggles between field codes and field results. To add such a tool, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. At the left of the dialog box click Customize (Word 2007) or Quick Access Toolbar (Word 2010, Word 2013, Word 2016). (See Figure 1.)
  3. Figure 1. The Quick Access Toolbar area of the Word Options dialog box.

  4. In the list of Categories, select Commands Not in the Ribbon.
  5. Scroll through the long list of commands and select View Field Codes from the list.
  6. Click Add. The View Field Codes command now appears on the right side of the dialog box.
  7. Click on Close to dismiss the Word Options dialog box.

Now, click on the new icon to see your field coding. Click again, and the results of the field codes are instead displayed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6080) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Tools to View Field Codes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding Cells Filled with a Particular Color

Do you need to find cells that are formatted with a particular color? How you accomplish this task depends on your ...

Discover More

Problem with Word Counts

It seems there is a bug in the Docs word counter tool that may be apparent for certain types of writing? Read on to find ...

Discover More

Creating a Table of Contents from TOC Fields

If you inserted a bunch of TOC fields in your document, you can create your table of contents quite easily based on those ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Implementing a Dynamic Document Control Table

Accurately and repeatedly referencing information within a document is a common task that needs to be done. One way to ...

Discover More

Inserting the Current Month

Need to add the name of the current month to your document? Word includes a field that can make the addition easy, and it ...

Discover More

Condensing Figure Caption References

Word can automatically add captions to your figures. You can then reference those captions from within your document. If ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 8?

2016-05-31 09:56:54

Nick London

Have added the {a}View Field Codes to a custom group on my Word 2013 ribbon.

Marlene are you sure you selected "Commands not on the ribbon" on the drop down menu.

Nick


2016-05-31 09:52:24

Marlene Routhowski

Never mind my last comment. I was looking in Outlook, not Word. Sorry.


2016-05-31 09:41:48

Marlene Routhowski

I could not find "View Field Codes". I have 2013 version.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.