Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Limiting Spell Checking.

Limiting Spell Checking

Written by Allen Wyatt (last updated April 29, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


When you run the spell checker in Word (or when Word checks your spelling as you type), the words in your document are compared against both the main dictionary and any custom dictionaries you may have opened. (The main dictionary is the one provided by Microsoft; custom dictionaries are those you create by adding your own words.) Sometimes you may not want Word to do this.

For instance, let's say that you have developed a rather extensive dictionary that is very specific to your industry or to your company. The dictionary may contain many specialized terms, but using those terms to spell-check a document you are preparing for your church or civic organization may be inappropriate. If you want to limit Word's spell checker so it only uses the main dictionary—not your custom ones—you can follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. Click Proofing at the left side of the dialog box. (See Figure 1.)
  3. Figure 1. The Proofing options for the Word Options dialog box.

  4. Make sure the Suggest From Main Dictionary Only check box is selected. (This option is just above the Custom Dictionaries button.)
  5. Click on OK.

Don't forget to reverse this process later, when you want to again take your custom dictionaries into account. Follow the same steps but, in step 3, make sure the Suggest From Main Dictionary Only check box is cleared.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6041) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Limiting Spell Checking.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Errors on Printouts

If there are error values in a worksheet, you may not want those error values to appear on a printout. Excel actually ...

Discover More

Automatically Printing a Range

If you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. ...

Discover More

Word Indexes and Special Tables (Table of Contents)

One of the finishing touches used in some types of documents are an index or a special table, such as a table of ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (ribbon)

Ignoring the Spelling of Proper Nouns

Proper nouns (such as the names of people) are routinely marked as incorrect by Word's spell checker. If you are tired of ...

Discover More

Making Spell Check Ignore Characters

The rules of professional editing often require that editorial changes in a quote be noted with brackets. These brackets, ...

Discover More

Forcing a Complete Spelling and Grammar Check

There are a couple of ways that various parts of a document can have spelling and grammar checking "turned off." This tip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.