Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Spacing Table Rows Vertically.

Spacing Table Rows Vertically

by Allen Wyatt
(last updated September 5, 2015)

1

When you are working with tables, you may wonder how you can easily add space before a table row. This can be important when you have the table formatted with borders, and the text in the table is too close to the border at the top of the row. Word makes it easy to add space after the information in a row, simply by adjusting the height of the row itself so it is greater than the space occupied by the information in the row. But what about before a row?

An easy way to solve this problem is with paragraph formatting. If you have a single paragraph in each cell of a row, simply select the row. You can then follow these steps:

  1. Display the Home tab of the ribbon.
  2. Click the Paragraph icon at the bottom-right of the Paragraph group. (The icon looks like a small arrow that points down and to the right.). Word displays the Paragraph dialog box. (See Figure 1.)
  3. Figure 1. The Paragraph dialog box.

  4. Adjust the Before setting so it represents the amount of space you want between the text and the row border. (A good setting is either 3 or 6 pt.)
  5. Click on OK.

You can also use this method if you have multiple paragraphs in each cell. The difference, however, is that you should only select and format the top paragraph in each cell, instead of formatting the paragraphs in the row as a whole.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5988) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Spacing Table Rows Vertically.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Full Path Names in Excel

Need to know what the full path name is for the current workbook? With a simple macro you can display the full path name ...

Discover More

Documenting Changes in VBA Code

Your company may be regulated by requirements that it document any changes to the macros in an Excel worksheet. Your ...

Discover More

Replacing Some Formulas with the Formula Results

Macros are often used to process the data stored in a worksheet. Some of these processing needs can be pretty specific to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Fitting Your Text In a Table Cell

Got some text you absolutely must fit on a single line in a table cell? Then you'll appreciate this rather esoteric ...

Discover More

Spacing Before and After Tables

Tables can be a necessity in many types of documents. However, they can be a bother to get positioned properly relative ...

Discover More

Centering Information in Table Cells

One of the most common ways to format information in a table is to apply some sort of alignment to the contents of table ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 9?

2015-09-15 01:41:50

Liz McDowell

Another way would be to go to Table properties > options and adjust the top and bottom margins. 0.1cm = 3pt


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.