Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating Custom Labels.

Creating Custom Labels

Written by Allen Wyatt (last updated January 27, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


One of the big advantages to using standard label stock with Word is that it includes label definitions for dozens of different label types. You can often select the type of label you want to use, by number, from the Label Options dialog box.

At times, however, you may have a need to define your own label. For instance, you may have had a custom label created for your own purposes, or the label you want to use is brand new on the market and there is no definition for it within Word. If you find yourself in this situation, Word allows you complete control over setting up custom labels. Here are the general steps to follow:

  1. Display the Mailings tab of the ribbon.
  2. Click the Labels tool, in the Create box. Word displays the Envelopes and Labels dialog box with the Labels tab selected. (See Figure 1.)
  3. Figure 1. The Labels tab of the Envelopes and Labels dialog box.

  4. Click once on the label in the lower-right corner of the dialog box, or click on the Options button. Word displays the Label Options dialog box. (See Figure 2.)
  5. Figure 2. The Label Options dialog box.

  6. Click on New Label. Word displays the Label Details dialog box. (See Figure 3.)
  7. Figure 3. The Label Details dialog box.

  8. Use the controls within the dialog box to specify the exact dimensions of your labels.
  9. Use the Label Name field to specify a name for your custom label. (Change the name from whatever is there.)
  10. Click on OK. The Label Details dialog box disappears. Note that the name of your new label appears in the Product Number list, near the top of the list. (It should be selected at this point.)
  11. Set up and print your labels as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5963) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Creating Custom Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing a Font List

Getting a list of fonts available in a document is not something you can easily do in Word. That is, unless you put the ...

Discover More

Selecting Drawing Objects

Excel allows you to create all sorts of drawings using a wide assortment of tools. When you need to take an action upon ...

Discover More

Creating a Printer Pool

If you work in an office with many users, your system may have access to a group of printers. Here's how you can set up ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Backing Up Label Layouts

Once you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...

Discover More

Saving Money on Printing Labels

Labels can be expensive, and a little common sense will help you waste less money as you try to get your labels to appear ...

Discover More

Creating One-time Labels

Need to create a set of labels for a specific purpose? The easiest way is to let Word create a set of blank labels and ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.