Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Paragraph Formatting Shortcuts.

Paragraph Formatting Shortcuts

by Allen Wyatt
(last updated September 2, 2015)

3

Many people find it easier to use keyboard commands than to constantly stop and use the mouse. Word accommodates these people by providing several shortcuts you can use to format paragraphs. The following table lists several keyboard shortcuts you can use for your paragraph formatting:

Shortcut Meaning
Ctrl+1 Single-spaced paragraph
Ctrl+5 1 1/2-line paragraph spacing
Ctrl+2 Double-spaced paragraph
Ctrl+L Left-aligned paragraph
Ctrl+E Centered paragraph
Ctrl+R Right-aligned paragraph
Ctrl+J Justified paragraph
Ctrl+0 Add or remove one line of space before the paragraph
Ctrl+M Increase indent one tab stop
Shift+Ctrl+M Decrease indent one tab stop
Ctrl+T Increase hanging indent by one tab stop
Shift+Ctrl+T Decrease hanging indent by one tab stop

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5953) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Paragraph Formatting Shortcuts.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a String

Need to use a macro to create a text string? One easy way to do it is to use the String function, described in this tip.

Discover More

Disappearing Column Formatting

Two things go into making your documents look just right: content and formatting. If the formatting seems to disappear on its ...

Discover More

Adding Multiple Rows to a Table

Need to add more than a single row to an existing table? Word provides an assortment of ways that you can accomplish the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Adding Drop-Shadows to Paragraphs

Drop shadows are a style of paragraph border used to enhance the visual impact of a paragraph. They are also a great way to ...

Discover More

Borders Surround Lines Instead of Paragraphs

Word gives you the ability to place borders around different elements of your document. If you try to place a border around a ...

Discover More

Understanding Leading

Those with a publishing, typographic, or design background may understand what leading is, but not how to adjust the setting ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

2015-08-14 14:14:36

jorge

Aligning paragraph does not work on my spanish version, except C-J for justify.
Must search equivalent shortcuts.


2015-08-02 19:52:00

Mike

Trying to insert a word created index into a manuscript. Insert text file does not retain the formatting for the index.


2015-08-01 21:48:50

Kevin

Allen - Your heading spelling of shortcuts


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.