by Allen Wyatt
(last updated December 17, 2016)
Sarra is trying to use Find and Replace to make a particular word italics throughout an entire document. Some of the existing occurrences are already italics, but most are not. The replace operation is switching the existing italics back to regular text—it is functioning as a toggle. Sarra wonders how to get Find and Replace to convert all the words to italics without changing those that already are italics.
In testing, I could not replicate Sarra's problem of previously italic text become non-italic and previously regular text becoming italic. Even so, there is a rather easy way to anticipate and overcome any potential problem and still only perform a single find and replace operation. Follow these steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
Figure 2. Getting ready to do the replace operation.
The result of this approach to doing the Find and Replace is that only the text that is not italic will be matched and changed to italic. Any text previously formatted as italic will be skipped completely.
You should note that steps 5 and 9 use a formatting shortcut for specifying "not italic" and "italic," respectively. You could, if you prefer, also click Format | Font in each step to display the Find Font dialog box (step 5) and Replace Font dialog box (step 9) and then choose Not Italic (step 5) and Italic (step 9).
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