Easily Finding Superscripts

by Allen Wyatt
(last updated July 18, 2020)

1

Anthony has a long Word document that includes a number of superscripts. As one of his proofreading steps he needs to check each of the superscripts, so he wonders if there is an easy way to highlight all of them so he can find them easily.

Making the superscripts stand out can be easily accomplished by using the Find and Replace capabilities built into Word. Here are the steps to follow:

  1. Display the Home tab of the ribbon.
  2. Using the drop-down arrow next to the Highlight tool (in the Font group), select a highlight color you want to use for your superscripts.
  3. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  4. Click the More button, if it is available. (See Figure 1.)
  5. Figure 1. The Replace tab of the Find and Replace dialog box.

  6. Make sure both the Find What and Replace With boxes are empty.
  7. Click once in the Find What box.
  8. Choose Format | Font. Word displays the Find Font dialog box. (See Figure 2.)
  9. Figure 2. The Find Font dialog box.

  10. Click the Superscript check box until it shows as selected.
  11. Click OK to close the Find Font dialog box.
  12. Enter "^&" (without the quote marks) in the Replace With box. This indicates you want whatever was found to be used as the replacement. (Doing this makes sure your superscripts aren't destroyed.)
  13. With the insertion point still in the Replace With box, click Format | Highlight.
  14. Click Replace All.

At this point, all your superscripts are highlighted using whatever color you selected in step 2. Of course, if all you needed to do was to check the superscripts, there was no need to highlight them, meaning you could have skipped steps 1, 2, 10, and 11. Instead of step 12, you simply could have clicked Find Next to step through each of the superscripts and review them.

If you do, however, add highlighting, at some point you will want to remove that highlighting. Here's how you can get rid of it:

  1. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  2. Click the More button, if it is available.
  3. Make sure both the Find What and Replace With boxes are empty.
  4. Click once in the Find What box.
  5. Click the No Formatting button.
  6. Choose Format | Highlight.
  7. Click once in the Replace With box.
  8. Click the No Formatting button.
  9. Click Replace All.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13110) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatic Lines for Dividing Lists

When preparing a report for others to use, it is not unusual to add a horizontal line between major sections of the ...

Discover More

Jumping to the Ends of Table Columns

Need a quick shortcut to jump to the top or bottom of a table column? Here's the two shortcuts you are searching for.

Discover More

Converting HSL to RGB

When working with colors in Excel you can specify them using either RGB or HSL values. Converting from HSL to RGB can be ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Getting Rid of Trailing Spaces in Footnotes and Endnotes

The Find and Replace tool can get rid of trailing spaces in paragraphs quite nicely. If those spaces are at the end of ...

Discover More

Searching for Text that Doesn't End a Paragraph

The Find and Replace capabilities of Word are very powerful, particularly if you are using wildcards in your search. ...

Discover More

Replacing without Automatically Finding

When you use Word's Find and Replace capability, clicking the Replace button performs the replacement and automatically ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 5?

2020-07-22 17:33:04

PJ

I miss the old days when Search & Replace highlighted the words or characters it found during a search & replace. Sometimes now when searching, Word finds an instance of whatever I was searching for, but I have a heck of a time visually locating the found text on the screen. I wish we didn't have to resort to adding & removing highlighting or other tactics, to do a simple search.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.