Easily Finding Superscripts

by Allen Wyatt
(last updated May 17, 2014)

6

Anthony has a long Word document that includes a number of superscripts. As one of his proofreading steps he needs to check each of the superscripts, so he wonders if there is an easy way to highlight all of them so he can find them easily.

Making the superscripts stand out can be easily accomplished by using the Find and Replace capabilities built into Word. Here are the steps to follow:

  1. Display the Home tab of the ribbon.
  2. Using the drop-down arrow next to the Highlight tool (in the Font group), select a highlight color you want to use for your superscripts.
  3. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  4. Click the More button, if it is available. (See Figure 1.)
  5. Figure 1. The Replace tab of the Find and Replace dialog box.

  6. Make sure both the Find What and Replace With boxes are empty.
  7. Click once in the Find What box.
  8. Choose Format | Font. Word displays the Find Font dialog box. (See Figure 2.)
  9. Figure 2. The Find Font dialog box.

  10. Click the Superscript check box until it shows as selected.
  11. Click OK to close the Find Font dialog box.
  12. Enter "^&" (without the quote marks) in the Replace With box. This indicates you want whatever was found to be used as the replacement. (Doing this makes sure your superscripts aren't destroyed.)
  13. With the insertion point still in the Replace With box, click Format | Highlight.
  14. Click Replace All.

At this point, all your superscripts are highlighted using whatever color you selected in step 2. Of course, if all you needed to do was to check the superscripts, there was no need to highlight them, meaning you could have skipped steps 1, 2, 10, and 11. Instead of step 12, you simply could have clicked Find Next to step through each of the superscripts and review them.

If you do, however, add highlighting, at some point you will want to remove that highlighting. Here's how you can get rid of it:

  1. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  2. Click the More button, if it is available.
  3. Make sure both the Find What and Replace With boxes are empty.
  4. Click once in the Find What box.
  5. Click the No Formatting button.
  6. Choose Format | Highlight.
  7. Click once in the Replace With box.
  8. Click the No Formatting button.
  9. Click Replace All.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13110) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Debugging a Macro

Part of writing macros is to make sure they work as you expect. This involves a process known as debugging. Here's how you ...

Discover More

Added Spaces when Dragging and Dropping Paragraphs

When using Word's editing tools, you may notice some extraneous spaces left where you don't want them. This tip addresses one ...

Discover More

Spell-Checking in a Protected Worksheet

When you protect a worksheet, you can't use some tools, including the spell-checker. If you want to use it, you must ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Finding Quoted Text in VBA

Macros are created for all sorts of purposes in creating, editing, and processing documents. You might want to use a macro to ...

Discover More

Replacing with a Subscript

The Find and Replace capabilities of Word are quite powerful. One type of replacing may not seem possible at ...

Discover More

Count of Underlined or Struck-Through Words

When working with documents (particularly those prepared by others) it is not unusual to need to count words that possess ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

2017-02-15 06:58:47

Chuck

Nice tips. I was wondering how to approaching from the opposite direction. I copy and paste into documents blocks of Biblical scripture passages. I have to highlight block each number then apply superscript. I was wondering if there is a way with Replace or a macro to replace the number formatting?


2016-06-06 17:47:22

Coral

This was a tremendous help to me! Very easy to understand. Thank you very very much.


2016-03-26 13:18:45

Vikas Sharma

Really awesome..!!


2014-05-18 09:07:49

LaSina

Cool. Really cool.


2014-05-17 18:55:08

Liz J

Another way to remove highlighting, assuming you do not want to have ANY highlighting in the document, is to Select All (Ctrl+A), which will select the entire document, click on the drop-down arrow tool next to the Highlight tool, and then select None.


2014-05-17 12:30:28

Ashley

In regard to the "Easily finding superscripts" tip, when I used the instructions, the entire document became highlighted. There must be something I'm overlooking.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.