Resetting Spelling and Grammar Checking on Multiple Documents

by Allen Wyatt
(last updated January 21, 2017)

Sara has a folder containing about 30 Word documents. She needs to reset and then re-run Spelling and Grammar checking on all the documents. Starting the check is quick and easy, but it's a pain to go to File, then Options, then Proofing, then Recheck on each document separately. She wonders if there is a way to reset the Spelling and Grammar checking on multiple files at once.

The only way that this can be done is through the use of a macro that will, essentially, go through the same steps that you would have done manually. (Since it is a macro, however, it can do those steps much faster than you could possibly do them.) The following macro is an example of one way to accomplish the task:

Sub ResetDocs()
    Dim sPath As String
    Dim sFile As String

    sPath = "c:\Path\To\Documents\"

    sFile = Dir(sPath & "*.doc*")
    Application.ScreenUpdating = False
    Do While sFile <> ""
        Documents.Open sPath & sFile
        With ActiveDocument
            .Range.NoProofing = False
            Application.ResetIgnoreAll
            .SpellingChecked = False
            .GrammarChecked = False
            .Close SaveChanges:=wdSaveChanges
        End With
        sFile = Dir()
    Loop
    Application.ScreenUpdating = True
End Sub

In order to use the macro, all you need to do is change the path that is assigned to the sPath variable. This should be the path to the folder containing your documents, and you'll want to make sure that it ends with a backslash. The macro opens any document files in the folder and resets all the spelling- and grammar-checking-related settings in the document. Then, the document is saved. The next time you open the documents normally, you should notice that the checking should occur as normal.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1930) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pasting a Comment into Your Worksheet

Excel allows you to not only put information into cells, but into comments attached to those cells. Here's how to copy the ...

Discover More

ExcelTips Menu 2013 Archive (Table of Contents)

ExcelTips is a weekly newsletter that provides tips on how to effectively use Microsoft's best-selling spreadsheet ...

Discover More

Finding Columns of a Certain Width

If you need to find out how many columns are set to be a specific width, you'll need a macro to help determine the info. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Setting Spell-Checking Options

Like many things in Word, you can configure the way the spelling checker does its job. If you want to exercise more control ...

Discover More

Ignoring the Spelling of Proper Nouns

Proper nouns (such as the names of people) are routinely marked as incorrect by Word's spell checker. If you are tired of ...

Discover More

Symbols in Words Added to the Dictionary

Adding special characters to otherwise normal words, such as a company name, may be necessary. However, this could affect how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.