Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing AutoText Entries.

Printing AutoText Entries

Written by Allen Wyatt (last updated September 11, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

AutoText has been a feature in Word since the earliest days of the program. Beginning with Word 2007, AutoText was absorbed into the concept of building blocks, with AutoText being just one portion of that concept.

There is one place where AutoText is still alive, well, and distinct—printing. There are times when it may be helpful to have a printout of your AutoText definitions. Word allows you to print such a list; just follow these steps if you are using Word 2010 or a later version:

Display the File tab of the ribbon.
Click Print at the left side of the screen.
Click the first control under the Settings heading. Word displays a number of different things you can print. (See Figure 1.)

Figure 1. The Print Settings options.

In the Document Info (or Document Properties) section of the options, choose AutoText Entries.
Click Print. The AutoText list is printed.

If you are using Word 2007, then the steps are a bit different:

Press Ctrl+P. Word displays the Print dialog box.
Using the Print What pull-down list, select AutoText Entries.
Click on OK. The AutoText list is printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1267) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Printing AutoText Entries.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is seven more than 2?

2021-09-12 16:30:18

David Allen

Larry: If you click on the arrow to the side of "Print all Pages", you should get a list of other options. Under the heading "Document Info", you'll find "AutoText Entries" (as well as "Key Assignments") immediately after "Styles" but you'll probably have to scroll down using the scroll bar on the right in order to see it. It fooled me at first.

2021-09-11 11:59:20

Larry

I do not see how to print the autoText entries.
This would be helpful if it was more explicit.
For example, I do not see "document properties" to choose autotext.
please advise.

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