Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Toggling Font Assignments in a Macro.

Toggling Font Assignments in a Macro

by Allen Wyatt
(last updated April 18, 2015)

1

Jacie wrote that she had created a macro that set text to Time New Roman. She wanted to change the macro to be a toggle between Times New Roman and Arial Narrow Bold, and wondered how to do it.

The easiest way to do it in a macro is simply to check the font used in your selected text, and then take steps based on what you find. For instance, the following macro will only take action if the selected text is either Times New Roman or Arial Narrow:

Sub ChangeSelectedFont()
    Select Case Selection.Font.Name
        Case "Times New Roman"
            Selection.Font.Name = "Arial Narrow"
            Selection.Font.Bold = True
        Case "Arial Narrow"
            Selection.Font.Name = "Times New Roman"
            Selection.Font.Bold = False
    End Select
End Sub

There is a different, non-macro way that may make some sense, however. Why not use styles? You can define styles to encompass any formatting attributes desired. For instance, you could define one style that used Times New Roman, and another that used Arial Narrow Bold. You could apply the styles at will and you could even search and replace using the styles.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1053) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Toggling Font Assignments in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Working with Elapsed Time

Work with times in a worksheet and you will eventually want to start working with elapsed times. Here's an explanation of ...

Discover More

Excel 2010 Graphics and Charts (Table of Contents)

Excel allows you to add all sorts of graphics to your worksheets or to convert your data into meaningful charts. Here's ...

Discover More

Transposing Two Words

A common editing task is to transpose two adjacent words, so that their order is changed. While the task is common, there ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Renaming a Macro

Want to give your macros a different name than they currently use? It's easy to do using the VBA Editor as described here.

Discover More

Understanding the Select Case Structure

Programming structures are an important tool used by any programmer. The VBA language used by Word's macros includes ...

Discover More

Editing Word's Built-in Commands

Want to configure Word to do just what you want it to? You can even go so far as to change the actual way in which Word ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2015-10-22 18:26:41

Phil Reinemann

Microsoft uses (as near as I can tell) uses Arial font in their menus for Windows 7.
When documenting I use Calibri 11pt font but when telling someone to select a menu item or the title of a window I use Arial 10pt font.
I'd like a button to set the currently selected text to Arial 10pt, and except for format painter I think a macro is the only way to do it.
Any other ideas how to do this with a button to apply a style?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.