Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Moving Table Rows Quickly.

Moving Table Rows Quickly

by Allen Wyatt
(last updated May 10, 2014)

4

Word provides a handy shortcut that allows you to easily move rows around in a table. Simply follow these steps:

  1. Position the insertion point in the row you want to move, or select the rows you want to move.
  2. While holding down the Shift and Alt keys, press the Up Arrow or Down Arrow to move the row.

It is interesting to note that when you are using this method, you can even move a row (or rows, since you can select more than one row in step 1) right out of the table. In other words, the moving doesn't stop when you reach the top or bottom of the table. As you continue pressing the Up Arrow or Down Arrow keys, the rows continue to move away from the table in the direction you choose.

This technique will not work to move columns, however. You should note that when you hold down the Shift and Alt keys and press the Left Arrow or Right Arrow, the heading level of the entire row is changed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8999) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Moving Table Rows Quickly.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sorting by Headings

Headings are a great way to organize your document. If, after getting your headings in place, you want to sort by those ...

Discover More

Creating Special, Compound Characters

If you have a need for special characters (particularly in technical documents), Word provides a couple of ways you can ...

Discover More

Maintaining Fields in a Merged Document

When merging documents, you may want to include some fields in the merged documents. For some fields this is impossible, ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Precisely Adjusting Table Column Widths

If you want to resize the width of your table columns, you can do it using a mouse, but you can get more precise widths ...

Discover More

Merging Table Cells

Want to create cells that span multiple columns or multiple rows? You do this in Word by merging cells together. Here's ...

Discover More

Putting Tables within Margins

When you first insert a table in your document, it extends from margin to margin. Later, after a bunch of editing and ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

2015-03-12 17:19:04

Robert Meek

Great tip and presentation.
Easy to find, read, and implement.

Nice style, thank you!


2015-01-09 13:41:33

Valerie

VERY unreliable. I'm searching for another way. Once in a blue moon it actually works, but often it duplicates rows, pastes data in, moves the selection, and/or refuses to do anything.


2014-12-15 17:50:48

Billy

Merged columns can confuse this and make it stop working. Try inserting a row between the row you want to move and the row with the merged cells. You can delete the dummy row when you complete the move. Exiting and re-opening the document might also help if the row gets "stuck."


2014-12-11 15:40:43

Bill

Works like a charm!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.