Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Moving Table Rows Quickly.

Moving Table Rows Quickly

by Allen Wyatt
(last updated May 10, 2014)

4

Word provides a handy shortcut that allows you to easily move rows around in a table. Simply follow these steps:

  1. Position the insertion point in the row you want to move, or select the rows you want to move.
  2. While holding down the Shift and Alt keys, press the Up Arrow or Down Arrow to move the row.

It is interesting to note that when you are using this method, you can even move a row (or rows, since you can select more than one row in step 1) right out of the table. In other words, the moving doesn't stop when you reach the top or bottom of the table. As you continue pressing the Up Arrow or Down Arrow keys, the rows continue to move away from the table in the direction you choose.

This technique will not work to move columns, however. You should note that when you hold down the Shift and Alt keys and press the Left Arrow or Right Arrow, the heading level of the entire row is changed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8999) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Moving Table Rows Quickly.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing Automatic Lines

Type a few dashes, underscores, or equal signs, and you could end up with a full-width line in your document. This is ...

Discover More

Looking Backward through a Data Table

Sometimes you need to look backward, through the information above your formula, to find the data you need. This can be ...

Discover More

Zooming With the Keyboard

Excel doesn't provide a keyboard shortcut that allows you to zoom in or out on your workbook. It is easy, however, to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Adjusting Column Widths on Joined Tables

Each table in a document can have different numbers of columns and different widths for columns. If you want to join two ...

Discover More

Repeating Column Information on Each Page

When your table occupies lots of pages, you may want to have information in a particular column repeated on each page. ...

Discover More

Repeating Table Rows with Manual Page Breaks

Need to make sure part of a table is on one page and part on another? The way to do so is not to use manual page breaks, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 4?

2015-03-12 17:19:04

Robert Meek

Great tip and presentation.
Easy to find, read, and implement.

Nice style, thank you!


2015-01-09 13:41:33

Valerie

VERY unreliable. I'm searching for another way. Once in a blue moon it actually works, but often it duplicates rows, pastes data in, moves the selection, and/or refuses to do anything.


2014-12-15 17:50:48

Billy

Merged columns can confuse this and make it stop working. Try inserting a row between the row you want to move and the row with the merged cells. You can delete the dummy row when you complete the move. Exiting and re-opening the document might also help if the row gets "stuck."


2014-12-11 15:40:43

Bill

Works like a charm!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.