Making Word Stop at the End of a Document when Reviewing Changes

by Allen Wyatt
(last updated August 13, 2016)

1

When Liz is in the process of reviewing tracked changes, she routinely uses the tools on the Review tab of the ribbon to move to the next change. In Word 2007, using the Next tool would stop after displaying the last change in the document. In current versions of Word, it doesn't stop. If Liz clicks Next when the last change in the document is displayed, Word then displays the first change in the document. She wonders if there is a setting she can change that will cause Word to stop when she is reviewing changes and the end of the document is reached.

In all versions of Word that I've tested, I've noted that Word never stops at the end of your document—it stops when it reaches the point where the review started. So, for instance, if the insertion point is a quarter of the way through the document, when the end of the document is reached, Word automatically wraps to the beginning of the document and continues with the review until it reaches that beginning point, a quarter way through the document.

This brings up an interesting "gotcha" when reviewing changes in a document. Let's say that Word displays a tracked change half way through the document, and as you are reviewing that change to resolve it, you see something else in the surrounding text that needs to be changed. If you make that change and then click to view the next tracked change, as far as Word is concerned you have started the review process all over again—it will continue bringing up changes that need reviewing until it again reaches this new starting point.

Now, that being said, when you review track changes, Word goes through all the document text, all the formatting, and any footnotes or endnotes. It also highlights changes in cross-references and fields. The point is that Word won't stop at the end of your document if there is "non document" text that contains changes that need to be reviewed.

All of these factors, taken together, can make it seem like the review process never ends. It will end; it just takes a bit of time to go through all of the changes one complete time, without interruption. When done, Word actually displays a message indicating that it is done or, in some cases, asking if you want to continue looking for changes from the beginning of the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (620) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Spell-Checking Options

The spell checker can come in handy when entering data in a worksheet. Because the type of data you enter can vary so ...

Discover More

Understanding the PDF/A Format

Word allows you to save your documents in PDF format so others can easily view them. You may not know, however, that Word ...

Discover More

Unwanted Weekend Dates in Chart

If you chart data that includes dates along one of the axes, you might be surprised to find out that the chart includes ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Turning Track Changes Off for Selected Areas

Track Changes is a great tool to use so that you can, well, "track" what changes are made during the development of a ...

Discover More

Protecting Your Revisions

Want to protect your documents so that people can't edit them without you knowing about it? One way is to make sure that ...

Discover More

Protecting Tracked Changes

Track Changes is a great tool for editors and collaborators to use when creating documents. An author, seeking changes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 7?

2016-08-13 17:28:38

Lew

Nice explanation of the mechanics. I gather that the short answer is "can't do anything but live with it". And I agree, except there is one thing that might make it a little better. Before searching, press Ctl + Home to locate the cursor at the beginning of the document. Then, as you stated, it will stop when it encounters the start point.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.