Printing Only Some Pages

Word gives you complete control over how it prints your document. You can either print the entire document or you can print a portion of it. To print only some pages in your document, follow these steps:

1. Display the Print dialog box in Word 2007 by pressing Ctrl+P. If you're using Word 2010 or a later version, press Ctrl+P to bring up the printing options in the File tab of the ribbon. (See Figure 1.)



Figure 1. The print options.

2. In the Pages box, indicate the page numbers you want to print.
3. Click on OK.

When you specify page numbers, Word allows you quite a bit of flexibility. The following are some general guidelines for specifying page numbers:

• You can specify a single page number.
• You can specify a group of non-sequential pages by separating them by commas, i.e., 4, 8, 19.
• You can specify a sequential range of pages by putting a dash between them. Thus, 4-7 would print pages 4 through 7.
• You can print an entire section by using s. For instance, to print section 5 of your document, you would use s5.
• You can print multiple sections the same as you would print multiple pages. For example, s2, s6 would print sections 2 and 6.
• You can specify pages within a section by using s and p with page numbers. For instance, if you want to print pages 2 through 7 of section 4, you would use p2s4-p7s4.
• You can specify a range of pages across sections in the same manner. To print beginning with page 2 of section 4 and ending with page 5 of section 7 you would use p2s4-p5s7.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13449) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Printing Only Selected Pages.