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Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Removing Return Addresses.
In other issues of WordTips you learn how to insert a graphic in a return address for creating envelopes or for creating labels. It seems that learning how to remove those special return addresses has resulted in the subject for another tip—this tip.
How you go about removing a return address that contains a graphic depends exactly on how it was created in the first place. There are a couple of things to try, each of which may result in the offending graphic being removed. The first thing to try is to simply try to delete the return address. You do this by following these steps:
Figure 1. The Envelopes tab of the Envelopes and Labels dialog box.
If you simply want to remove the return address temporarily, you could click on the Omit check box in step 3. The contents of the return address are retained, but it should not print.
If this doesn't work, take a look in the Word options for the return address stored there. You can get to it and get rid of it by following these steps:
Figure 2. The general options of the Word Options dialog box.
Finally, there is one other place to look if you still cannot get rid of the return address. Word allows you to define special building blocks that print as part of your return address. These entries normally have the names EnvelopeExtra1 and EnvelopeExtra2. To get rid of them, follow these steps:
For more information on the special EnvelopeExtra1 AutoText entry, see this page:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10176) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Removing Return Addresses.
Great Idea! Word is a tool to get what you really want—printed output. This means you need to make sure that Word works as well as possible with your printer, whether it is sitting on your desk or in a room down the hall. Check out WordTips: Printing and Printers today!