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Adding Page Numbers in Headers or Footers

Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Page Numbers in Headers or Footers.

If you already have headers and footers defined for your document, you can add a page number by simply editing the header or footer and then using one of the choices available by choosing the Insert tab of the ribbon, clicking the Page Number tool, and then choosing Current Position. The page number you choose is inserted at the location of your insertion point.

If the standard, run-of-the-mill page number does not fit your discriminating tastes, you may want to add page numbers to your headers or footers yourself. These types of page numbers can be rather fancy, if you like. For instance you may want a page number to say "Page 37" (special formatting with the word Page before the actual page number). To add page numbers in your headers and footers, follow these steps:

  1. Position the insertion point in the section of your document that you want to include page numbers.
  2. Open the header or footer area of the page you are viewing. You can do this by double-clicking within the header or footer areas. You can also display the Insert tab of the ribbon, click the Header or Footer tools (as desired), and then choose Edit Header or Edit Footer (as appropriate).
  3. In the header or footer, type the word Page followed by a space.
  4. Click on the Page Numbers tool and then click Current Position. From the resulting options, select the page number format that most closely corresponds to what you want to see. (I normally just choose Plain Number since I'm going to do my own formatting anyway.)
  5. Format your header or footer text as you would format normal text in your document.
  6. Click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8379) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Adding Page Numbers in Headers or Footers.

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Comments for this tip:

Tony    31 May 2014, 00:52
Very interesting. Never knew double-clicking the page opened the Header & Footer options.
Peter Kirkpatrick    20 May 2014, 16:09
@Robert, add these steps:
4a. Type " of " (without the quotes)
4b. Click on Insert Tab > Quick Parts > Field...
4c. In the resulting dialog box scroll through the list in the "Field Names:" field. Find and select NumPages.
4d. Click OK
Mary Bohnsack    08 Jul 2013, 08:48
I have not been able to make the page number display in the "current" position. Instead I use Insert/QuickParts/Field/Page Number.
It places the page number whereever I want it with NO hassle.

FYI, I recently discovered the magic of Quick Parts and am in love with that function. Great time saver.
Robert    29 Jun 2012, 13:48
OK, but what if I want to have pages numbered as "Page 1 of 4"? What do I do then?

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