Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Determining if a Document is Corrupt.

Determining if a Document is Corrupt

by Allen Wyatt
(last updated October 18, 2014)

Vivian noted that there are times she suspects that a document may be corrupt, but she doesn't really know for sure. This leads her to wonder if there is an easy way to verify the integrity of a document or to easily tell if a document is corrupt.

The short answer is that there is no way to easily tell if a document is corrupted. The internal structure of Word documents is quite complex, and complexity always presents the possibility of corruption. The severity of the corruption can manifest itself in different ways. Some problems may result in a minor "glitch" (such as a character or two changing in a document) that can be easily corrected. Other problems may result in document instability or, in severe cases, a document that is completely unusable.

If you suspect a document is corrupt and you can still open the document, these steps represent the "tried and true" first line of trying to recover the document:

  1. Open the corrupt document.
  2. Create a brand new document.
  3. Switch to the corrupt document.
  4. Press Ctrl+A. This selects the entire document.
  5. Hold down the Shift key as you press the Left Arrow key. This makes sure that the very last character in the document (the ending paragraph mark) is not selected.
  6. Press Ctrl+C. This copies the selected portion of the document to the Clipboard.
  7. Switch to the new document (the one created in step 2).
  8. Press Ctrl+V. The contents of the Clipboard are pasted into the blank document.
  9. Save the new document.
  10. Close the document you suspect is corrupted.

There is something else you can try, as well. When you are attempting to open a document, you'll normally find yourself staring at the Open dialog box. Use the controls in the dialog box to locate the file you think is corrupted, then click the down arrow at the right of the Open button. In the resulting options, choose Open and Repair.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13284) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Determining if a Document is Corrupt.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving Drawing Objects

Add a drawing object to a worksheet and chances are good you'll need to move it in some way. Here's how to use the mouse ...

Discover More

Setting Cell Width and Height Using the Keyboard

Hate to take your hands off the keyboard? Here are a couple of ways you can reject the mouse and still adjust the height ...

Discover More

Setting Orientation of Cell Values

Need the contents of a cell to be shown in a direction different than normal? Excel makes it easy to have your content ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Finding Documents Containing Multiple Occurrences of a Word

Searching for documents that contain a particular word is rather straightforward. The task becomes a bit trickier when ...

Discover More

Setting a Document Naming Convention

Want your document file names to follow a specific naming convention? Word doesn't provide a direct way to set up your ...

Discover More

A Real AutoSave

When you enable AutoSave in Word, it doesn't really save your document; it just saves a temporary file that allows your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.