Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Default Picture Location.

Default Picture Location

Written by Allen Wyatt (last updated July 22, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


Word allows you to insert graphics (pictures) into your documents. You normally do this by using the Picture tool in the Illustrations group on the Insert tab of the ribbon. On my system, Word always defaults to the Pictures Library folder, although this may be different on your system. If you want Word to start in a different folder, you can specify the folder by following these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and 2013 display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the dialog box.
  3. Scroll all the way to the bottom of the options and click the File Locations button. Word displays the File Locations dialog box. (See Figure 1.)
  4. Figure 1. The File Locations dialog box.

  5. In the File Types list, select Clipart Pictures if you're using Word 2007 or Word 2010. For Word 2013, select Images.
  6. Click on Modify. Word displays the Modify Location dialog box.
  7. Use the dialog box to locate and select the folder you want to use as the starting location for your graphics files.
  8. Click on OK.
  9. Click on OK again.

That's it. Now each time you use the Picture tool, Word displays the folder you selected in step 6.

It is unfortunate that Word doesn't have a "memory" concerning the graphics files directory, as it does for document directories. Word remembers the folder you last used for documents during the current Word session; it won't do that for graphics—it always starts from the folder you specified in step 6.

If you want Word to remember the last place you were each time you use the Picture tool in the current session, then you need to go back to not having a default picture location set. (I know; this seems very odd.) If you follow the steps above, but erase the Folder Name box in step 6, you will set the Clipart Pictures location to nothing—no location. Now, when you use the Picture tool, Word again starts at the Pictures Library (or whatever your system default is) but it remembers where you navigate. This means that during the current session, each time you insert a picture from a file Word will start at the folder from where you last inserted.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10173) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Default Picture Location.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding a Break to Your Document

Want to modify the way your text flows between pages in a document? Word allows you to insert several types of breaks ...

Discover More

Find and Replace in a Column or Row

Need to search for information in a table? Word allows you to easily limit your search to an entire column or row, as ...

Discover More

Inserting the Current Time with Seconds

If you need to insert the current time, with seconds, then you'll need the macro discussed in this tip. It's easy to use ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Rotating Fractions in a Text Box

Rotating graphics in Word is not always straight-forward, but it can be done. This tip examines a special need to ...

Discover More

Absolutely Positioning a Graphic

Want a graphic to appear at a precise place on the page? It's easy to gain control by following the steps in this tip.

Discover More

Stop Graphics and Text from Jumping Around

Do you struggle with getting your graphics and surrounding text to appear just the way you want it? Here are some ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.