Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing with a Subscript.
Arie needs to replace one name with another for several thousand occasions in hundreds of documents. The new name has a subscript character in it, like 'TO2', where the '2' is in subscript. Arie notes that it doesn't seem possible to put this into the standard Find and Replace function in Word but doesn't look forward to doing the replacements by hand.
Actually, there are a couple of ways you can approach this issue; you should pick the one that is easiest to remember and that fits best with the way you normally work.
The first approach is to do a two-step replacement. Replace the original text with something like "TO++2++". The idea is to make sure that you surround the "2" (the part that will eventually be subscripted) with a sequence of characters that won't be elsewhere in your document. Then, do a replace operation search for "++2++" and replace it with a subscripted "2".
The second approach is easier still; it allows you to do the replacement in a single pass. Follow these general steps:
Word dutifully replaces the original text with the properly formatted TO2 text.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13242) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Replacing with a Subscript.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Want to repeat the same Find and Replace operation over and over again? Here are a couple of ways you can improve your ...
Discover MoreWhen working with documents (particularly those prepared by others) it is not unusual to need to count words that possess ...
Discover MoreSarra is having a problem getting Find and Replace to behave properly when replacing italic-formatted text. This tip ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2018-03-26 20:02:59
Chris
trial and error. Use lowercase c not C in replace with ^c.
2018-03-21 10:52:45
Maggie
You can also achieve this by using Ctrl+H, typing the number to be super/subscripted in the replace with box, clicking the "more" button, and then selecting Format-->Font-->Super/subscript. Depending on the text in the document, you'd first have to perform the initial substitution unless you wanted all of that particular number replaced with the formatted number.
So, let's say you want to replace a regular "2" with a subscripted "2". First, replace the original text with something like "TO++2++". The idea is to make sure that you surround the "2" (the part that will eventually be subscripted) with a sequence of characters that won't be elsewhere in your document.
Then, Ctrl+H, and insert TO++2++ in the "find what box". In the "replace with" box, simply type a "2", select "More", select Format-->Font-->Subscript, and do "replace all". I'm pretty sure this should work and seems a bit simpler?
2018-03-21 05:13:11
I found the Replacing with a Subscript tip very helpful - but only after I'd worked out precisely what the phrase 'the properly formatted text' meant. Initially I'd believed it must have meant the subscript 2, but trial and error led me to find out that it was meant to include the TO as well.
So it would have been helpful if point 2 had gone:
Select only the properly formatted text (in this case, TO2 [the 2 subscripted]) and press
2018-01-27 23:13:20
i cant make this work in word2011 for mac. i keep getting ^c or c^ etc in replace with. any other suggestions are most welcome.
2016-08-25 01:36:07
Razmahwata
Excellent tip! It took me more time to construct the proper search term for the search engine and find your article, then it was for me to use this tip. Thank you, thank you.
2015-04-18 00:18:33
Karel Pluhar
Seems like a great tip, I have been needing this for years. Trouble is that it doesn't work, at least not in my version of Word 2013. I'll get a message that 6 changes have been made (of the dozens that need to be made), but no changes actually get made. I am trying to turn pKa into pK<subscritped>a
As far as I can tell, you can get a global edit to recognize a superscripted or a subscripted character.
any thoughts would be appreciated. Otherwise I will leave my students to make the changes one at a time in their papers.
2015-03-14 07:51:35
pardeep
how to apply superscript in multipal values
2014-11-07 14:31:54
AKG
An excellent tip! Thanks so very much. You've saved a lot of my time!
2014-10-14 09:14:51
Jane B
Very useful and understandable!
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2020 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments