Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Spacing Between Table Cells.

Changing Spacing Between Table Cells

Written by Allen Wyatt (last updated June 19, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


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Word contains a very powerful table editor, which allows you to create very complex tables. Normally, Word does not add any additional space between the cells in a table. You can manually adjust the amount of space, however. Follow these steps:

  1. Right-click anywhere within the table you want to format. Word displays a Context menu.
  2. Choose the Table Properties option from the Context menu. Word displays the Table Properties dialog box.
  3. Make sure the Table tab is selected. (See Figure 1.)
  4. Figure 1. The Table tab of the Table Properties dialog box.

  5. Click on the Options button at the bottom of the dialog box. Word displays the Table Options dialog box. (See Figure 2.)
  6. Figure 2. The Table Options dialog box.

  7. Make sure the Allow Spacing Between Cells check box is selected.
  8. In the control to the right of the check box, specify how much space to leave between cells.
  9. Click on OK to close the Table Options dialog box.
  10. Click on OK to close the Table Properties dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13173) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Changing Spacing Between Table Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is seven more than 4?

2022-04-15 20:54:05

John Mann

@Pawel
I found a couple of ways to trick Word 2010 into giving the appearance of the last 2 rows of a table not having spacing between cells. Neither is entirely satisfactory, but may be good enough for the job .

First Trick
1) Create a table with the required number of rows and columns,
2) then merger the last 2 rows into together to make one cell the sise of the entire 2 rows.
3) Next set the spacing between cells as required - that will include your super-sized bottom cell
4) Into that bottom cell (the one that's the width of the table) insert a table of 2 rows and the correct number of columns

The will give you a table with all but the last 2 rows having spacing between cells, while the bottom 2 rows are in contact. The minor problem is that the left and right end cells of these last 2 rows line up with the equivalent edges of the cells above. It is also a bit tricky adding more rows if needed - especially into the upper rows.

2nd Trick
This is most easily done if you have paragraph markers visible
1) Create a table of the required size except for the last 2 rows
2) Set the spacing between cells as required
3) In the body of the document below the existing table create a new table of the required size without the cell spacing
4) select the paragraph marker between the tables and delete it.

That should move the 2nd table to be immediatly below the first, and look like it's only one table. You may need to play with the spacing below and above paragraphs first.

Hope these suggestions help


2022-03-29 18:38:55

Pawel

Hi, thanks for this tutorial. Do you know if this is also feabisle for one pair of rows only? for instance, spaces between rows 1-12 are custom and I just would like to set the space between the last two rows (13-14) to be 0.
Thanks in advance.


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