Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Combining Word Documents.

Combining Word Documents

by Allen Wyatt
(last updated September 19, 2020)

1

Word provides a very easy way to combine documents, without the typical cut-and-paste routine. This is great for boilerplate text in your document. All you need to do is use the INCLUDETEXT field within a document. Follow these steps:

  1. Insert a pair of field braces by pressing Ctrl+F9.
  2. Within the field braces type INCLUDETEXT, followed by a space and the name of the document you want to include. Make sure you surround the document name with quote marks. For instance, if I wanted to include MyFile.Doc, my field would look as follows:
  3.      { INCLUDETEXT "MyFile.Doc" }
    
  4. Press F9 to update the field.

At this point, the specified file should appear within your document. If it doesn't (for instance, if you get an error message), then make sure you typed the document name correctly, and that you included a full path name. (You must include the full path name if the document is in a directory different from the one in which the current document is located.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13137) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Combining Word Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Table

There are several different ways you can select an entire table in Word. The various methods and shortcuts are described ...

Discover More

Correctly Saving Delimited Files

Delimited files are often created through Excel so that your data can be exported to other programs. If the delimited ...

Discover More

Arranging Paragraphs

Need to move a few paragraphs around in your document? Word provides a couple of handy shortcuts that make it very easy ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Importing a Text File and Inserting after a Bookmark

Word macros are a great way to automate some of the ways in which you create documents. If you have a need to insert the ...

Discover More

Using a Standard Format in a Suggested File Name

Many companies (and some individuals) use specific formats for naming their documents. If you want Word to recognize your ...

Discover More

Saving in a Macro Using a Desired File Name

Need to save a new document, from within a macro, to a specific file name? If you use the Record Macro capabilities of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two less than 8?

2020-09-19 19:43:54

Peter Thomas

Just a note of caution that when typing the path in the field you must use the \\ separator rather than the single \. I also had some trouble until I included both the path and filename within the quotes.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.