Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Combining Word Documents.

Combining Word Documents

by Allen Wyatt
(last updated March 11, 2019)

3

Word provides a very easy way to combine documents, without the typical cut-and-paste routine. This is great for boilerplate text in your document. All you need to do is use the INCLUDETEXT field within a document. Follow these steps:

  1. Insert a pair of field braces by pressing Ctrl+F9.
  2. Within the field braces type INCLUDETEXT, followed by a space and the name of the document you want to include. Make sure you surround the document name with quote marks. For instance, if I wanted to include MyFile.Doc, I my field would look as follows:
  3.      { INCLUDETEXT "MyFile.Doc" }
    
  4. Press F9 to update the field.

At the point, the specified file should appear within your document. If it doesn't (for instance, if you get an error message), then make sure you typed the document name correctly, and that you included a full path name. (You must include the full path name if the document is in a directory different from the one in which the current document is located.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13137) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Combining Word Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Finding Information in the Registry

The Registry is the central depository of configuration information used by Windows and by programs running on your ...

Discover More

Relative References to Cells in Other Workbooks

When you construct a formula and click on a cell in a different workbook, an absolute reference to that cell is placed in ...

Discover More

Entering Dates without Separators

When doing data entry into a worksheet, you might want to enter dates without the need to type the separators that are ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Jumping Around Folders

If you need to move between two different folders quite regularly in the Open dialog box, you'll find the technique ...

Discover More

Formatting Text Files with VBA

Got a bunch of text that you've imported from a text file? Need to make it look better? You can take a stab at it with ...

Discover More

Inserting Only Part of a File

You can easily insert one document within another document. What you may not know is that you can limit which part of a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight less than 8?

2019-03-12 13:13:23

Thomas Redd

Make a master document with some documents. That would work easier for me on a large project.


2019-03-11 15:47:00

Jon Eric Hollmann

Much quicker to just insert the word doc as an object. Text from file.


2014-11-26 10:05:57

John McMullen

What if you want to iterate over all the files in a folder (chapter01.docx, chapter02.docx, and so on) to create a giant file for printing? I was sure I had seen that tip somewhere, but darned if I can find it.

Because that's just what I want to do, now.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.