Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Duplex by Default.

Duplex by Default

by Allen Wyatt
(last updated August 7, 2019)

5

One of the niftiest features on many top-end printers is that they can duplex your documents. This means that they will print on both sides of a piece of paper. While the printing time is not decreased, the paper consumed by a print job is cut in half.

Assuming you have the latest printer driver for your printer, you can use the Properties dialog box for the printer to specify that you want to print your document duplexed. You can get to these settings by displaying the Print dialog box (Word 2007) or the printer settings page (later versions of Word) and then clicking on Properties. Unfortunately, Word will not remember this setting from one Word session to the next, nor will it store the setting with the document (as some other programs allow).

The problem is further compounded by the fact that you cannot access the individual settings in the Properties dialog box for a printer through the use of VBA. The reason is that the settings are maintained by the printer driver, not by Word—and Word doesn't make the printer driver objects available in VBA.

Even so, it is theoretically possible to write a macro that will auto change a printer's Property settings, but it is definitely not a recommended option. Why? Because to change the printer's settings requires working with the Windows API. This is not an easy task by any stretch of the imagination. More information on this can be found in this Microsoft Knowledge Base article, written for a very old version of Word:

http://support.microsoft.com/kb/230743

There is one thing you can try, provided your printer uses PCL (printer control language, used with many HP printers). You can set up a PRINT field in the header or footer of your document. The field contains a command that can be sent directly to the printer to turn on duplexing. Exactly how you create a PRINT field has been covered in other issues of WordTips. The field syntax to use is as follows:

{ PRINT 27"&l1S" }

Remember that his approach works only with printers that use the PCL printer driver (and the printer must support duplexing, of course). The approach will not work with PostScript printers, since PostScript doesn't control the printer, just what goes on the page.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12901) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Duplex by Default.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five minus 0?

2019-08-07 16:35:32

David

I have a template that is saved with duplex printing automatically turned on. I have not set any special scripts or macros; the printer does it but it is saved in Word 2016.


2019-08-07 15:22:07

Allan

I have a Canon MX922 printer. To always print duplex, do the following.
Print>Properties>Duplex Printing>Ck Always Print with Current Settings.
I assume that most current printers can do the same.


2018-12-18 20:54:03

Michelle Rowell

I am assuming the script above ({ PRINT 27"&l1S" }) sets the machine for duplex printing by flipping the paper for portrait double-sided printing.

How would the script be changed for flipping the paper for landscape double-sided printing (flip paper on short side option in printer properties)?


2018-06-23 06:44:22

Susan Littlefield

Duplex by Default: I recently purchased a Brother print-only printer that came set to ONLY print double -sided. If you want single-sided printing you must ask it to do so. I love this feature because it causes me to think about how much paper I really need each time I print. And it does well with 20-lb. paper.
Susan Littlefield
June 22, 2018


2014-11-11 23:28:37

Jim Bator

I use Windows 7...my Canon ip4500 printer defaults to duplex...I tried to change this in Preferences but it works only for the document that I'm printing. If I try a different later, it will again default to duplex. I would like the default to be non duplex. Thanks...Jim


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