Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Duplex by Default.

Duplex by Default

by Allen Wyatt
(last updated January 18, 2014)

1

One of the niftiest features on many top-end printers is that they can duplex your documents. This means that they will print on both sides of a piece of paper. While the printing time is not decreased, the paper consumed by a print job is cut in half.

Assuming you have the latest printer driver for your printer, you can use the Properties dialog box for the printer to specify that you want to print your document duplexed. You can get to these settings by displaying the Print dialog box (Word 2007) or the printer settings page (later versions of Word) and then clicking on Properties. Unfortunately, Word will not remember this setting from one Word session to the next, nor will it store the setting with the document (as some other programs allow).

The problem is further compounded by the fact that you cannot access the individual settings in the Properties dialog box for a printer through the use of VBA. The reason is that the settings are maintained by the printer driver, not by Word—and Word doesn't make the printer driver objects available in VBA.

Even so, it is theoretically possible to write a macro that will auto change a printer's Property settings, but it is definitely not a recommended option. Why? Because to change the printer's settings requires working with the Windows API. This is not an easy task by any stretch of the imagination. More information on this can be found in this Microsoft Knowledge Base article, written for a very old version of Word:

http://support.microsoft.com/kb/230743

There is one thing you can try, provided your printer uses PCL (printer control language, used with many HP printers). You can set up a PRINT field in the header or footer of your document. The field contains a command that can be sent directly to the printer to turn on duplexing. Exactly how you create a PRINT field has been covered in other issues of WordTips. The field syntax to use is as follows:

{ PRINT 27"&l1S" }

Remember that his approach works only with printers that use the PCL printer driver (and the printer must support duplexing, of course). The approach will not work with PostScript printers, since PostScript doesn't control the printer, just what goes on the page.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12901) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Duplex by Default.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping to Tables

If your document contains quite a few tables, you may find it helpful to jump quickly from one table to another. There ...

Discover More

Adjusting Test Scores Proportionately

Teachers often grade on what is affectionately referred to as "the curve." The problem is, it can be a bit difficult to ...

Discover More

Converting Imported Information to Numeric Values

If the information you import into Excel is treated as text by the program, you may want to convert it to numeric values. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Remembering Copies to Print

If you routinely need to print more than one copy of a document, you'll love the ideas presented in this tip. There's ...

Discover More

Shortcut to Save as a PDF

Saving your documents in PDF format can be very helpful when you want to share a "finished" version with others. This tip ...

Discover More

Printing a Key Assignment List

When you create custom shortcut keys in Word, you may (at some point) want to get a printout of what those key ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

2014-11-11 23:28:37

Jim Bator

I use Windows 7...my Canon ip4500 printer defaults to duplex...I tried to change this in Preferences but it works only for the document that I'm printing. If I try a different later, it will again default to duplex. I would like the default to be non duplex. Thanks...Jim


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.