Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Displaying Quick Document Statistics.

Displaying Quick Document Statistics

by Allen Wyatt
(last updated April 27, 2016)

1

Word tracks all sorts of information about your documents. If you know where to look, you can quickly display much of that information. For instance, if you want to quickly determine the number characters, words, lines, paragraphs, and pages in your document, you can display the Review tab of the ribbon and click the Word Count tool. Word displays the Word Count dialog box (See Figure 1.) and quickly calculates the statistics about the document. (If you are working on a huge or complex document, the calculations may take a short amount of time.)

Figure 1. The Word Count dialog box.

Notice at the bottom of the dialog box is a check box that indicates whether Word should include information in the footnotes and endnotes in its calculations. You should select this option, as desired. When you are done viewing the statistics, click on the Close button. (The button name varies, depending on your version of Word.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12379) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Displaying Quick Document Statistics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Mandatory Form Fields

When using form fields to gather information from users of your documents, you may want to make sure that some of the ...

Discover More

Sorting by the Last Digits in Variable Length Data

Excel is great at sorting information in a worksheet. Sometimes it can be a bit confusing as to how to set up the sort ...

Discover More

Controlling Overtype Mode

Some people like to have Word replace previous information as they type; this is called 'overtype mode.' You can control ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Generating a List of Unique Words

Need to grab a list of unique words appearing in a document? You can tap the power of VBA's Words collection to perform ...

Discover More

Generating a Count of Word Occurrences

Do you need to know the frequency with which certain words occur in your documents? There is no built-in way to derive ...

Discover More

Turning Off Hyphenation for Individual Words

Word does a semi-decent job when it comes to automatically hyphenating your documents. It even lets you exclude certain ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

2016-04-27 10:58:40

Wow

Interesting - never noticed that tool before.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.