Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Page Number Field.

Inserting a Page Number Field

by Allen Wyatt
(last updated April 2, 2016)

4

Word provides a few shortcuts that allow you to insert common fields into your documents. If you have a need to insert the PAGE field often, then you will be interested in this shortcut. (The PAGE field automatically reflects the page number on which it is placed. For instance, if the PAGE field is inserted on page 4 of your document, it is replaced with a 4. If editing subsequently changes that page on which the PAGE field is located, the field is replaced with the then-current page number when your fields are updated.)

To insert a PAGE field where your insertion point is located, simply press Shift+Alt+P. The PAGE field is inserted, updated, and automatically formatted with the Page Number character format.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12250) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Inserting a Page Number Field.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five minus 0?

2016-04-04 09:27:13

Val

Hi - This is a great shortcut! Is there a similar tip to insert Filename using shortcut keys? Thx


2016-04-03 16:45:14

Phil Reinemann

Elvin - Jill's comments are true but if you are starting page 5 with a 1 is that because the first 4 pages are title-page, TOC, copyright info, etc?

If so, word often automatically handles a lot of that if you use Headings, etc to automatically create the TOC, etc. Try reading up on TOCs, etc.


2016-04-03 06:42:54

Jill

Hi Erwin
You need to have a section break at the end of page 4. Then you can force the page numbering on actual page 5 to read as 1.
Right mouse click on the page number on page 5 and select Format Page Number.
In the Page Numbering section at the bottom of that dialog, enter a 1 in the Start At: field.


2016-04-02 14:10:20

Elvin

I am having difficulty inserting the correct pagination for my document. There appears to be no option to allow me to (for example) begin pagination count on page 5 of the document as page 1.


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