Written by Allen Wyatt (last updated June 19, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
When Siegfried saves documents in Word, he normally needs them saved so that they are read-only. He finds setting the read-only option each time he saves (in the Save As dialog box) to be tedious and prone to error. Thus, Siegfried wonders if it is possible to force Word to save files as read-only by default.
The short answer is that it is possible, but it will take creating a macro that changes the Save As command. The following is a very simplistic version of such a macro.
Public Sub FileSaveAs() With ActiveDocument .ReadOnlyRecommended = True .Password = "" .WritePassword = "" End With Dialogs(wdDialogFileSaveAs).Show End Sub
The macro first sets the document to be read-only, and then displays the normal Save As dialog box. Save the macro in your Normal template and it effectively replaces the default Save As command.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12232) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Saving Documents as Read-Only by Default.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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