Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Format of Existing Dates.

Changing the Format of Existing Dates

Written by Allen Wyatt (last updated August 24, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


1

Aileen works with a lot of documents that have the date in a numeric format, such as 8/25/24. She needs to convert these dates to a different format, specifically August 25, 2024. She wonders if there is an easy way to make the change without needing to retype each date.

The answer depends, in large part, on the nature of the date you are changing. Dates in a Word document can either be straight text or a field. You can tell if the date is a field by simply moving the insertion point somewhere inside the date. If it is a field, then the entire date should be shaded in light gray once the insertion point is within the date.

If the date is a field, then you can right-click on the date and choose Edit Field from the resulting Context menu. You can then modify the field, including selecting a different date format in the Field Properties list.

If the date is regular text (not a field), then you need to look to a different solution. It is possible to go through the document and manually retype all the dates, but Aileen already found out that such an approach is tedious. This is where a macro can come in handy: to cure the tedium by programmatically doing what you would otherwise do by hand.

The following macro will step through a document, searching for all dates in the format m/d/yyyy. (There can be either one or two digits for either the month or day, but must be four digits for the year.) If a date matching this pattern is found, it is converted to the format mmmm d, yyyy.

Sub GetDateAndReplace()
    Dim FoundOne As Boolean

    Selection.HomeKey Unit:=wdStory, Extend:=wdMove
    FoundOne = True ' loop at least once

    Do While FoundOne ' loop until no date is found
        With Selection.Find
            .ClearFormatting
            .Replacement.ClearFormatting
            .Text = "([0-9]{1,2})[/]([0-9]{1,2})[/]([0-9]{4})"
            .Format = True
            .Forward = True
            .MatchWildcards = True
        End With

        Selection.Find.Execute Replace:=wdReplaceNone

        ' check the find to be sure it's a date
        If IsDate(Selection.Text) Then
            Selection.Text = Format(Selection.Text, "mmmm d, yyyy")
            Selection.Collapse wdCollapseEnd
        Else ' not a date - end loop
            FoundOne = False
        End If
    Loop
End Sub

The key to this macro is the pattern stored in the .Text property. It searches for one or two digits (the month), followed by a slash, followed by one or two digits (the day), followed by a slash, followed by four digits (the year). If this pattern is matched, then it is checked to make sure it is a date. If it is, then the date is converted to a different format using the Format() function.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12197) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Changing the Format of Existing Dates.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 5 - 3?

2025-01-10 19:22:38

Ryan Bark

This is the closest to the formula that I am looking for but I have other issues.
I have a weekly report of manually entered comments. It has dates listed as:
m/d/yy
mm/dd/yy
mm/d/yy
m.d.yy
mm.dd.yyy
m-d-yy
ETC.
I cannot do find a replacement for the "." as the document contains sentences, initials, and decimal points. The same goes for "-" as it also contains social security numbers and locations that contain "-".
Fixing the dates with . or - is my last hurdel


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