Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Cannot Set Heading Rows in a Table.

Cannot Set Heading Rows in a Table

by Allen Wyatt
(last updated April 9, 2015)

2

Sandra has a table that spans several pages. When she designates the first row as the "Heading Row," Word tags ALL the rows as heading rows. If she then deselects "Heading Row" (on any row, whether the first row or not), ALL the rows are deselected.

This obviously is not normal behavior for Word. If you select a row or two and indicate that those rows should be treated as heading rows, Word should repeat only those rows at the top of each page. The only condition that might explain this behavior is if the table is nested inside another table. You can't successfully set heading rows on individual rows of a table that is within another table.

If this is the case, then the solution is to "unnest" the tables. You need to copy the inner table, paste it into an area of the document that is outside of any other tables, and then get rid of the outer table. You should then be able to format the heading rows as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11998) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Cannot Set Heading Rows in a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Discussions

Discussions in a valuable tool for workplace collaboration on the same Word document.

Discover More

Official Color Names in VBA

When creating macros, you can use the ColorIndex and Color properties to set or determine the colors in a cell. Excel ...

Discover More

Booklet Printing in Word

Need to create a booklet with Word? Depending on your version, it could be as easy as changing how you print your final ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Unwanted Numbering on Pasted Tables

When pasting text from another document or from the Web you can have unexpected characters sometimes show up. Many of ...

Discover More

Nudging a Table

When laying out a page, you often need to move objects around to get them into just the right position. Word allows you ...

Discover More

Removing Leading Spaces in a Table

If you work with data imported from the Web or with documents prepared by others, you may have tables that have leading ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 4?

2015-04-10 02:13:09

Shanker

Hi Dave,

I'm pleased to acknowledge that you have solved one of my vexatious problems I faced in my documentation by sharing your tip.

Thank You!


2015-04-09 07:17:44

Dave Sheppard

The same problem can also occur if you have the whole table selected. Word permits you (under Table Properties) to "Repeat the header row at the top of each page" when you have the whole table selected. This setting has the affect of 'ticking the box' so that when you do select the real header row, it appears to be already selected. In order to overcome this, select the whole table and within Table Properties, un-tick the "Repeat header rows" setting. Then just select it on heading rows you want to repeat.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.