Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a Macro List.

Printing a Macro List

Written by Allen Wyatt (last updated October 23, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


4

Many Word users rely upon macros to perform all sorts of tasks in the program. Over the years it is possible to accumulate quite a few different macros. At some point you may want a way to print out a list of your macros for reference purposes. Unfortunately, Word doesn't provide a way you easily print out such a macro list.

If you just need a quick list, one way to do it is to use Word's built-in tools to list all the commands available to Word. Since Word considers macros to be "commands," the command list will also include your macros. But since you don't want all the other commands in Word (besides your macros), you will need to do a little editing. Follow these steps:

  1. Press Alt+F8. Word displays the Macros dialog box.
  2. Using the Macros In drop-down list, choose Word Commands. (See Figure 1.)
  3. Figure 1. The Macros dialog box.

  4. In the list of Word commands, select the ListCommands option.
  5. Click on Run. Word begins to run the macro and displays the List Commands dialog box.
  6. Click the All Word Commands radio button.
  7. Click OK.

Word then creates a new document that contains a table with all Word commands. Remember that your macros are buried within the table. To find them, search for "normal." (make sure you include the period, but not the quote marks). This finds any "commands" contained in the Normal document template. You can copy the names of these commands—they are your macros—to a different document. If you have macros in any other templates, search for those template names, as well.

Another approach is to follow these general steps:

  1. If your macros are not in the Normal template, open the template that contains your macros.
  2. Press Alt+F11. Word displays the Visual Basic Editor.
  3. Double click a module on the left side, in the Project Explorer, so that the code appears in a Code window on the right side.
  4. Click once in the Code window, so you can see the insertion point there.
  5. Press Ctrl+A. This selects all the code in the Code window.
  6. Press Ctrl+C. This copies the macro code to the Clipboard.
  7. Open a new Word document and paste all the macro code into the document.
  8. Press Ctrl+End to move to the end of the document.
  9. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  10. Click the More button if it is available. (See Figure 2.)
  11. Figure 2. The Replace tab of the Find and Replace dialog box.

  12. Make sure the Use Wildcards check box is selected.
  13. Using the Search drop-down list, choose Up.
  14. In the Find What box, type the following: (Sub*\(\))(*)
  15. In the Replace box, type the following: \1^p
  16. Click Replace All.

What you instructed Word to do was to delete everything except the subroutine names (these are your macro names). What is not included in this process are any functions you may have created in your macros. Those functions are not publicly available macros, so for most people this isn't a big issue.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13041) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing a Macro List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is two more than 2?

2021-11-12 22:25:47

Tomek

The document created as described in the first part of the tip is very useful. Beware however, that for user macros the two other columns: Modifier and Key, are not showing the shortcut keys even if they are assigned to the macro. At least this is the result I got in my limited testing.

There was another tip that showed how to print key assignment list, which includes only user-assigned keys.
https://wordribbon.tips.net/T009256_Printing_a_Key_Assignment_List

Unluckily, I was not able to find something similar for Excel :-( On the other hand, an approach proposed by Ken Endacott should work. I think I saw an Excel tip recently with a similar macro.

@Kiwerry: this may be relevant to our recent discussion.


2021-11-08 04:48:32

Ken Endacott

Kiwerry,

If the macro is your document for example MyMacros.docm, open MyMacros.docm then open Normal.dotm. Minimise MyMacros.docm leaving Normal.dotm visible and run the macro.

Regarding Public and Private it is just a matter of adding
Or Left(s,6) = “Public” Or Left(s,7) = “Private”

There is a shortcoming to the macro as it stands. It only finds macros in modules, it doesn’t find macros in other parts of the project such as controls.


2021-11-07 13:43:35

Kiwerry

Thanks for a useful tool, Ken. I have a question and a comment:

How can I get a list of the procedures in my Normal template? I tried replacing fname with the full path of Normal.dotm ("c:\Users\[anon]\AppData\Roaming\Microsoft\Templates\Normal.dotm") but that generated a "Bad File Name" error. The name was correct: I navigated to the file and transferred the full path to the code using the clipboard.

If one has used the Public or Private qualifiers then the check for a sub or function will have to be more than just looking at the first three characters in a line (If Left(s, 3) = "Sub" ...)


2021-10-23 18:52:38

Ken Endacott

Here is a macro that will create a list of macros in the currently open document or template. For example if you want a list of macros in the Normal template then open the template and run the macro.
The list is copied into a new document.
Before running the macro make sure that "Microsoft Visual Basic for Applications Extensibility 5.3" is checked in Tools > References.


Sub CreateMacroList()
' Microsoft Visual Basic for Applications Extensibility 5.3
' must be set in Tools > References
Dim vbComp As VBIDE.VBComponent
Dim fName As String
Dim s As String
Dim j As Long
Dim k As Long
fName = ActiveDocument.Name
Documents.Add
For Each vbComp In Documents(fName).VBProject.VBComponents
If vbComp.Type = vbext_ct_StdModule Then
Selection.TypeText vbCrLf & vbComp.Name & vbCrLf
j = vbComp.CodeModule.CountOfLines
If j > 0 Then
For k = 1 To j
s = Trim(vbComp.CodeModule.Lines(k, 1))
If Left(s, 3) = "Sub" Or Left(s, 6) = "Function" Then _
Selection.TypeText s & vbCrLf
Next k
End If
End If
Next vbComp
ActiveDocument.Range.NoProofing = True
End Sub


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