Sizing What is Displayed in the Styles Gallery

When Paul used Word 2016, in the Styles Gallery shown on the Home tab of the ribbon he had about 6 styles displayed. When he changed PCs and moved to Word 365, the size of the typeface or icons enlarged and he can only show 3 options. Paul wonders if there is a way to reduce the size of what is shown in the Styles Gallery. In most documents he only uses 5 or 6 styles, and having to click down to display more styles is irritating.

The short answer is that you cannot adjust the size of elements of the ribbon—they are hard-coded in the program. That being said, you could adjust the display settings in Windows, and that may affect the size of all elements shown within Word (including the elements of the ribbon). It would also affect the display of elements within all the other programs on your system.

Another potential solution which may not be as agreeable is to increase the resolution of your monitor which, of course, may entail getting a new monitor. This is relatively easy to do for desktop systems, but not for laptops.

If you want to add, order, or delete styles shown in the Styles Gallery (sometimes called the Quick Styles Gallery), you may be interested in this tip:

https://tips.net/T4271

It should also be noted that if you are only using 5 or 6 styles in your documents, you may want to simply skip using the Styles Gallery and assign shortcut keys to the styles. It is not terribly difficult to remember 5 or 6 shortcuts, and once you confirm them in your memory, you can apply the styles very quickly. In this manner you can easily ignore any changes—size or otherwise—that Microsoft may make to the ribbon in the future.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11784) applies to Microsoft Word 2016, 2019, 2021, and Word in Microsoft 365.