Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Understanding Document Variables.

Understanding Document Variables

by Allen Wyatt
(last updated November 16, 2019)

1

Visual Basic for Applications allows you to create persistent variables that are associated with a document. Document variables are typically used to maintain some sort of information from one invocation of a macro to the next. For instance, you may want your macro to remember the defaults that it uses when prompting the user. These defaults can be stored within document variables.

To create a document variable within a macro, you use the Add method with the Variables collection. All you need to do is provide the name for the variable and the value you want assigned to the variable. For instance, the following macro line will create a variable called MyVar and assign it a value of 27:

ActiveDocument.Variables.Add Name:="MyVar", Value:=27

At a later time, you can access the value associated with the variable by using the variable's name, as follows:

DefaultToUse = ActiveDocument.Variables("MyVar")

Typically, users would never see the contents of a document variable; they are intended primarily for use within macros. You can, however, insert the contents of a document variable directly within a document by using the DOCVARIABLE field, as follows:

{ DOCVARIABLE "MyVar" }

When updated, the field returns the value assigned to the MyVar document variable.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11561) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Understanding Document Variables.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Spell Checking Your Document

One of the final touches that many people perform is to check the spelling of their document. This can help improve the ...

Discover More

Printing AutoCorrect Entries

If you want to print a list of all the AutoCorrect entries in your document, Word doesn't provide a method. You can use ...

Discover More

Applying Range Names to Formulas

If you define your named ranges after you create your formulas, you can have Excel update those formulas to reflect the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Determining the Current Page Number

While your macro is processing the text in your document, you may need a way to determine the current page number where ...

Discover More

Determining How Many Windows are Open

You can open multiple documents at the same time in Word, and each document occupies its own document window. Here's a ...

Discover More

Understanding the While...Wend Structure

One of the basic programming structures used in VBA is the While ... Wend structure. This structure helps to make the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 0?

2020-03-31 01:23:15

derek caffrey

Is there a way in VBA to find a specific word using an input box and replace it with new formatting. I was thinking, change the font colour to yellow and the highlight colour to red in the replace text.


I tried to adapt this macro from another source but I couldn't make the replace element format properly:

Sub FindAndReplaceInSelection()
Dim strFindText As String
Dim strReplaceText As String

strFindText = InputBox("Enter finding text here:")
strReplaceText = InputBox("Enter replacing text here:")

With Selection.Find
.Text = strFindText
.Replacement.Text = strReplaceText
.Forward = True
.Wrap = wdFindStop
.Format = True
.Highlight = True
.HighlightColorIndex = wdRed
.Color = wdColorYellow
.Spacing = 0.6
.Bold = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False

End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.