Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Understanding Document Variables.

Understanding Document Variables

by Allen Wyatt
(last updated September 14, 2013)

1

Visual Basic for Applications allows you to create persistent variables that are associated with a document. Document variables are typically used to maintain some sort of information from one invocation of a macro to the next. For instance, you may want your macro to remember the defaults that it uses when prompting the user. These defaults can be stored within document variables.

To create a document variable within a macro, you use the Add method with the Variables collection. All you need to do is provide the name for the variable and the value you want assigned to the variable. For instance, the following macro line will create a variable called MyVar and assign it a value of 27:

ActiveDocument.Variables.Add Name:="MyVar", Value:=27

At a later time you can access the value associated with the variable by using the variable's name, as follows:

DefaultToUse = ActiveDocument.Variables("MyVar")

Typically, users would never see the contents of a document variable; they are intended primarily for use within macros. You can, however, insert the contents of a document variable directly within a document by using the DOCVARIABLE field, as follows:

{ DOCVARIABLE "MyVar" }

When updated, the field returns the value assigned to the MyVar document variable.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11561) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Understanding Document Variables.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Locking the Print Area

Excel allows you to specify an area of your worksheet that should be printed. Here's how to "lock" that area so it cannot be ...

Discover More

Leaving Even Pages Blank

Want to print your document only on odd-numbered pages in a printout? There are a couple of things you can try, as detailed ...

Discover More

Changing Fonts in Multiple Workbooks

If you need to change fonts used in a lot of different workbooks, the task can be daunting, if you need to do it manually. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (RIBBON)

Understanding the While...Wend Structure

One of the basic programming structures used in VBA is the While ... Wend structure. This structure helps to make the ...

Discover More

Moving the Insertion Point to the Beginning of a Line

If you need to move the insertion point within your macro, then you'll want to note the HomeKey method, described in this ...

Discover More

Bumping Numbers in a Document

If your documents include words that contain numbers (such as a list of parts numbers) you may need a way to increment those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 7?

2015-05-06 11:41:57

CB

Good explanation on the creation of variables and their insertion in documents.

Could you help wuith the hint to refresh all the instances of the variable accross the document. Some may be in the main body and some in the header or footer.

Thanks and best wishes.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share