Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Footnote Continuation Notice.

Changing the Footnote Continuation Notice

by Allen Wyatt
(last updated March 25, 2017)

2

Word allows you to locate your footnotes in a couple different places in your document. Regardless of where you place footnotes, it is possible that a long footnote could overrun the space allocated for footnotes. In such an instance, Word automatically continues the footnote on the following page.

In these cases, you can specify that Word use special wording at the bottom of the footnote area to indicate that they are continued on the next page. For instance, you might want Word to print Continued on next page... at the bottom of any footnotes that will be split. To change the continuation notice, follow these steps:

  1. Make sure you are viewing your document in Draft view. (Click on the Draft icon on the status bar, or display the View tab of the ribbon and click Draft.)
  2. Display the References tab of the ribbon and click Show Notes (in the Footnotes group).
  3. If you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box (Word 2007) or the Show Notes dialog box (later versions of Word). Click the View Footnote Area radio button and then click on OK. (See Figure 1.)
  4. Figure 1. The View Footnotes dialog box.

  5. Using the Notes drop-down list at the top of the Footnotes pane, choose Footnote Continuation Notice. The current notice appears in the window. (Note that the notice might be originally blank, so you might not see anything in the window.)
  6. Change the notice as desired.
  7. When you are satisfied with the wording and appearance of the notice, close the Footnotes pane.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11222) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Changing the Footnote Continuation Notice.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Paragraph Alignment

One of the most basic ways to align paragraphs is to set the alignment used for the text in the paragraph. Word provides five ...

Discover More

Resetting Default Names for New Worksheets

When you add a new worksheet to a workbook, Excel gives it a default name that consists of "Sheet" followed by a number. If ...

Discover More

Translating Documents

Need some help getting your document translated into a different language? Docs has a built-in translation tool that can ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Converting Individual Endnotes and Footnotes

Word makes it easy to convert all your footnotes to endnotes and vice versa. You may want to only convert a couple of them, ...

Discover More

Copying and Moving Footnotes

Want to get your footnotes from one place to another in a document, or even from one document to another document? It's easy ...

Discover More

Using Cross-References in Footnotes

Need to make a cross-reference from one footnote to another footnote? You can do it if you throw bookmarks into the mix, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

2017-03-26 16:45:45

Gary

Allen, you might also want to think about fixing the error in the comment validation question. "What is 7 + 8?" . Well you'd think the answer is 15. But apparently the system you're using doesn't agree. It wouldn't let me post a comment until I entered the 'correct' answer of 1.
Yes, 1, as in one.


2017-03-26 16:42:09

Gary

This doesn't work for me in Word 2016.

After some searching it looks like this feature was deprecated in Word 2013.
https://word.uservoice.com/forums/304924-word-for-windows-desktop-application/suggestions/12886041-restore-footnote-continuation-notice

Microsoft only acknowledge that they removed the continuation separator feature though (even though it still shows up in the Footnotes pane drop-down).
https://support.office.com/en-us/article/Discontinued-features-and-changed-functionality-in-Word-2013-5d3b898a-7923-4cd3-aff6-3d19e1767155#bkmk_footnoteseparator


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.