Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Footnote Continuation Notice.

Changing the Footnote Continuation Notice

Written by Allen Wyatt (last updated December 28, 2022)
This tip applies to Word 2007, 2010, 2013, and 2016


3

Word allows you to locate your footnotes in a couple different places in your document. Regardless of where you place footnotes, it is possible that a long footnote could overrun the space allocated for footnotes. In such an instance, Word automatically continues the footnote on the following page.

In these cases, you can specify that Word use special wording at the bottom of the footnote area to indicate that they are continued on the next page. For instance, you might want Word to print Continued on next page... at the bottom of any footnotes that will be split. To change the continuation notice, follow these steps:

  1. Make sure you are viewing your document in Draft view. (Click on the Draft icon on the status bar, or display the View tab of the ribbon and click Draft.)
  2. Display the References tab of the ribbon and click Show Notes (in the Footnotes group).
  3. If you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box (Word 2007) or the Show Notes dialog box (later versions of Word). Click the View Footnote Area radio button and then click on OK. (See Figure 1.)
  4. Figure 1. The View Footnotes dialog box.

  5. Using the Notes drop-down list at the top of the Footnotes pane, choose Footnote Continuation Notice. The current notice appears in the window. (Note that the notice might be originally blank, so you might not see anything in the window.)
  6. Change the notice as desired.
  7. When you are satisfied with the wording and appearance of the notice, close the Footnotes pane.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11222) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Changing the Footnote Continuation Notice.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 2 + 8?

2024-02-24 14:38:27

Tomek

Correction:
rather than deleting the line
    .Wrap = wdFindContinue
you should change it to
     .Wrap = wdFindStop

The reason is that this setting is remembered by Word, hence deleting the line may give unexpected results.


2024-02-24 14:24:08

Tomek

Just a caveat:
You have to make sure that when you start the Search-Replace, the cursor is at the very beginning of the document, or at least not between the two double stars marking the text to be bold. Otherwise the process may convert the text that was not to be bold into bold - opposite to what you want.
The same applies when you run the macro, but you can add the following line of code at the beginning of the macro to start at the beginning of the document:
    Selection.HomeKey Unit:=wdStory

The macro as written in the tip will convert the text between double-asterisk marks into bold in the whole document, even if you start with just a selection of text. This is controlled by the line:
    .Wrap = wdFindContinue
You can delete this line if you want the conversion only to apply to the selected text. The caveat still applies.

I propose a slightly modified macro, which will process the whole document starting at the beginning, if the selection is just the insertion point, otherwise it will only process the selected text. This macro can also be run on a header or footer.
-------------------------------
Sub BoldDoubleAsterisksinSelection()
    If Selection.Type = wdSelectionIP Then Selection.HomeKey Unit:=wdStory

    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    Selection.Find.Replacement.Font.Bold = True
    With Selection.Find
        .Text = "\*\*(*)\*\*"
        .Replacement.Text = "\1"
        .Forward = True
        .Wrap = wdFindStop
        .Format = True
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
End Sub


2024-02-24 04:47:59

Leanne Bentley

I’d love more wild card tips. I use this one a lot.


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