Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Footnote Continuation Notice.

Changing the Footnote Continuation Notice

Written by Allen Wyatt (last updated December 28, 2022)
This tip applies to Word 2007, 2010, 2013, and 2016


3

Word allows you to locate your footnotes in a couple different places in your document. Regardless of where you place footnotes, it is possible that a long footnote could overrun the space allocated for footnotes. In such an instance, Word automatically continues the footnote on the following page.

In these cases, you can specify that Word use special wording at the bottom of the footnote area to indicate that they are continued on the next page. For instance, you might want Word to print Continued on next page... at the bottom of any footnotes that will be split. To change the continuation notice, follow these steps:

  1. Make sure you are viewing your document in Draft view. (Click on the Draft icon on the status bar, or display the View tab of the ribbon and click Draft.)
  2. Display the References tab of the ribbon and click Show Notes (in the Footnotes group).
  3. If you have both footnotes and endnotes defined in your document, Word displays the View Footnotes dialog box (Word 2007) or the Show Notes dialog box (later versions of Word). Click the View Footnote Area radio button and then click on OK. (See Figure 1.)
  4. Figure 1. The View Footnotes dialog box.

  5. Using the Notes drop-down list at the top of the Footnotes pane, choose Footnote Continuation Notice. The current notice appears in the window. (Note that the notice might be originally blank, so you might not see anything in the window.)
  6. Change the notice as desired.
  7. When you are satisfied with the wording and appearance of the notice, close the Footnotes pane.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11222) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Changing the Footnote Continuation Notice.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

A Quick-and-Dirty Word Count

Word provides a tool that counts the number of words in a document. Here's an alternative method of calculating the a ...

Discover More

Automatically Identifying Repeated Words

Need to find out how many times words are repeated in a document? If so, you'll appreciate the discussion in this tip ...

Discover More

Adding the Administrative Tools Option

Windows provides a number of administrative programs that can be very helpful when managing your system. It's useful to ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Footnotes within Footnotes

Need to add footnotes to your footnotes? It's actually allowed by some style guides, but Word doesn't make it so easy.

Discover More

Creating a Bibliography from Footnotes

Most scholarly papers need to have both footnotes and a bibliography. The two are closely related, as they provide ...

Discover More

Accessing Footnote Numbers in a Macro

If you want to modify how footnote numbers look in your document, you can modify them manually. Of course, there are ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 4?

2024-02-24 14:38:27

Tomek

Correction:
rather than deleting the line
    .Wrap = wdFindContinue
you should change it to
     .Wrap = wdFindStop

The reason is that this setting is remembered by Word, hence deleting the line may give unexpected results.


2024-02-24 14:24:08

Tomek

Just a caveat:
You have to make sure that when you start the Search-Replace, the cursor is at the very beginning of the document, or at least not between the two double stars marking the text to be bold. Otherwise the process may convert the text that was not to be bold into bold - opposite to what you want.
The same applies when you run the macro, but you can add the following line of code at the beginning of the macro to start at the beginning of the document:
    Selection.HomeKey Unit:=wdStory

The macro as written in the tip will convert the text between double-asterisk marks into bold in the whole document, even if you start with just a selection of text. This is controlled by the line:
    .Wrap = wdFindContinue
You can delete this line if you want the conversion only to apply to the selected text. The caveat still applies.

I propose a slightly modified macro, which will process the whole document starting at the beginning, if the selection is just the insertion point, otherwise it will only process the selected text. This macro can also be run on a header or footer.
-------------------------------
Sub BoldDoubleAsterisksinSelection()
    If Selection.Type = wdSelectionIP Then Selection.HomeKey Unit:=wdStory

    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    Selection.Find.Replacement.Font.Bold = True
    With Selection.Find
        .Text = "\*\*(*)\*\*"
        .Replacement.Text = "\1"
        .Forward = True
        .Wrap = wdFindStop
        .Format = True
        .MatchCase = False
        .MatchWholeWord = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
    End With
    Selection.Find.Execute Replace:=wdReplaceAll
End Sub


2024-02-24 04:47:59

Leanne Bentley

I’d love more wild card tips. I use this one a lot.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.