Pictures Move on their Own

Have you ever placed pictures in your document, expecting them to stay in a set location, and then you find that they moved around? This is not uncommon in Word and typically can be traced to a misunderstanding about how Word handles pictures.

When you place a picture in a Word document, you can place it either inline or floating. Inline pictures are great and will stay exactly where you put them because they are treated like any other character in a paragraph.

Inline pictures are wonderful for some purposes, particularly for larger pictures. Inline pictures, since they are treated just like text, follow the alignment of the paragraph in which they are placed. Thus, if you center the paragraph and the picture is the only thing in the paragraph, then the picture is centered. Likewise, you can left- or right-align the picture by simply using the paragraph alignment tools on the Home tab of the ribbon. The drawback to inline pictures, of course, is that text doesn't wrap around them, and therefore you may not get the exact layout you want.

Floating pictures are a different story. Floating pictures can do just that—float. Also, the picture can be formatted so that text floats around the picture. To control the floating behavior of the pictures, Word provides an anchor that indicates a point in the document with which the picture is associated. You can see these anchors by displaying the Word Options dialog box, clicking Display, and making sure the Object Anchors check box is selected. When you subsequently click on a floating picture, you will see an actual anchor character at the point in your document where the selected picture is anchored.

To modify how the picture's anchor behaves, start by right-clicking on the picture to display a Context menu. If you are using Word 2007 choose Text Wrapping | More Layout Options. If you are using Word 2010 choose More Layout Options. If you are using Word 2013 and later versions, choose Wrap Text | More Layout Options.

In the resulting dialog box, display the Picture Position tab (Word 2007) or the Position tab (Word 2010 and later versions). Here you can specify the placement of the floating picture. (In other words, you can specify how the anchor should behave.) (See Figure 1.)

Figure 1. The Position tab of the Layout dialog box.

There are two important check boxes on the tab; both are at the bottom of the dialog box. The Move Object with Text check box controls whether the object moves as the text to which it is anchored moves. Thus, if a picture is anchored to a paragraph and you insert text before the paragraph, the picture is moved down as the paragraph—and its associated anchor—moves down the page. If the check box is cleared, then the anchor moves, but the picture stays put where you placed it. This check box is selected, by default, so pictures normally move with their underlying text. If you don't want them to move, clear this check box.

The other important check box is Lock Anchor. This check box controls whether the anchor can move or not. Normally, if you click on a picture and drag it to a new location, the anchor for that picture is changed to the paragraph nearest the new location for the picture. If you lock the anchor, the anchor stays put, even though you moved the picture.

Many picture positioning problems can be solved by understanding the controls on the Picture Position tab (Word 2007) or the Position tab (Word 2010 and later versions). You should play with them to find out which combination of settings is best for your use of pictures.

That being said, some people find that they can get better control of where pictures are placed simply by placing the pictures inside other objects. For instance, you may want to create a single-celled table and place your picture in the table cell. Likewise, you may want to create a text box and place the picture in the text box.

Either approach is appropriate if you are more comfortable working with tables and text boxes than you are in working directly with pictures. In addition, using pictures in this way gives you other options that you wouldn't normally have. For instance, you can apply borders to the table cell or to the text box, thereby creating a border around your picture.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10837) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Pictures Move on their Own.