Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Cropping Graphics.

Cropping Graphics

by Allen Wyatt
(last updated October 30, 2017)

Once you place a graphic in your document, you may decide to crop it, to trim the edges of the image. To crop a graphic, follow these steps:

  1. Click on the graphic to select it. Word places handles around the graphic and makes the Format tab available on the ribbon.
  2. Make sure the Format tab is displayed.
  3. In the Size group click on the Crop tool.
  4. If you click on the top half of the Crop tool, Word places "Crop" marks at corners and center of each side of the image. Drag the crop marks to change how much of the image is visible.
  5. If you click on the bottom half of the crop tool, Word displays a drop down list of cropping options you can apply.
  6. You can turn off cropping by again clicking on the Crop tool or clicking anywhere else in the body of the document.

You should realize that cropping a graphic in Word does not make any changes to the actual graphic. Instead, cropping means that you are simply telling Word how much of the original graphic you want displayed. If the graphic is embedded in the document, then cropping it is not a way to reduce file size because the full, complete graphic is still saved with the document. If you want to permanently delete the cropped areas and reduce the image file size, then you will need to use the Compress Pictures tool, in the same Format tab, in the Adjust group.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8766) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Cropping Graphics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Recognizing a Header Row when Sorting

When you sort data in a worksheet, there are a couple ways you can do it. Using the simple way can result in ...

Discover More

Editing a Scenario

Once a scenario is defined and saved, you can later revisit the values you created for the scenario and modify them. ...

Discover More

Keeping the Styles Pane Open by Default

Word doesn't provide a way that you can display the Styles task pane by default. If you get tired of manually displaying ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Disappearing Graphics Groups

Grouping graphics together can be a great way to manage them easier. Doing the grouping, however, could have unintended ...

Discover More

Easily Changing Links in Documents

You may have a lot of linked images in a document, and then one day need to change the links if the location of the ...

Discover More

Inserting from the Clip Art Gallery Doesn't Work

Ever insert a picture and it won't display in your document? It could be due to some of the display settings in Word. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.